1
CITY OF SEBASTOPOL
BUDGET
FISCAL YEAR 2006/ 2007
June 20, 2006
MAYOR
Sarah Glade Gurney
VICE MAYOR
Sam Pierce
COUNCIL
Linda Kelley
Craig Litwin
Larry Robinson
Sebastopol City Hall
7120 Bodega Ave.
Sebastopol, CA 95472
City Manager( 707) 823- 1153
Finance Dept. ( 707) 823- 7863
2
CITIZENS OF SEBASTOPOL
CITY COUNCIL
CITY MANAGER
CITY CLERK CITY ATTORNEY
BUILDING DEPT.
Building Official
Technician (. 5)
FINANCE DEPT.
Director
Admin. Analyst
Account Clerk II
PLANNING
Director
Associate
Technician (. 5)
Arborist ( Contract)
POLICE
Chief
Lieutenant
Sergeant ( 2)
Corporal ( 2)
Officers ( 9)
Admin Sprt Mgr
Dispatcher ( 5)
Per Diem
Dispatcher ( 1)
Control Aide
Res Officers ( 8)
Explorers ( 5)
Volunteers ( 11)
FIRE DEPT.
Chief
Technician (. 5)
Volunteers:
Asst. Chief ( 2)
Captains ( 6)
Firefighters ( 25)
PUBLIC WORKS
Superintendent
Asst. Superintendent
Senior Maint. Worker
Maint. Worker III ( 2)
Maint. Worker II ( 2)
Maint. Worker I ( 1)
Laborer ( 2)
Technician (. 5)
ENGINEERING
Assistant to the City Manager/ Engineering Dir.
Technician ( 1)
City Engineer ( Contract)
Traffic Engineer ( Contract)
3
CITY OF SEBASTOPOL
STAFF
David D. Brennan City Manager
Lawrence McLaughlin City Attorney
Jeffrey Weaver Chief of Police
John Zanzi Fire Chief
Richard Emig Public Works Superintendent
Susan Kelly Engineering Director /
Assistant to the City Manager
Hollie Fiori City Clerk
Ronald Puccinelli Director of Finance
Kenyon Webster Director of Planning
Glenn Schainblatt Building Official
Joe Gaffney Consulting City Engineer
Tim Erney Consulting Traffic Engineer
Becky Duckles Consulting Arborist
4
City of Sebastopol Revenue Estimates
ACCOUNT 2003/ 2004
ACTUAL
2004/ 2005
ACTUAL
2005/ 2006
ESTIMATE
2006- 2007
ESTIMATE
GENERAL FUND ( 000)
4010 Property Taxes 817,248 983,485 1,088,540 1,145,900
4018 Transient Occupancy Tax 215,512 270,397 280,000 290,000
4019 ERAF III SB 1096 0 ( 110,464) ( 110,500) ( 110,500)
4020 P. G. & E. Franchise 55,914 55,962 59,465 59,000
4025 Garbage Franchise 112,428 120,228 109,145 110,000
4030 Cable TV Franchise 50,433 61,928 64,682 65,000
4040 Real Estate Transfer Tax 208,119 196,719 205,000 280,000
4050 Sales Tax 1,479,969 1,253,343 1,228,965 1,235,000
4052 Prop Tax In- Lieu of Sales Tax 0 345,551 350,000 354,046
4055 P. S. A. F. ( Prop 172) 63,454 66,916 65,250 66,000
4060 Booking Fee Reimbursement 18,849 18,849 18,850 18,850
4070 Business Improvement District 7,915 8,670 8,540 8,600
4080 Business Licenses 119,902 116,003 115,000 116,000
4100 Dog Licenses 4,232 3,440 4,000 4,000
4110 Pet Shelter Release Fee 3,710 1,225 2,200 4,500
4120 Building Permits 161,870 157,533 200,000 180,000
4123 Building Incremental Fee 5,965 2,218 4,000 4,000
4130 Vehicle Code Fines 35,809 36,013 40,000 40,000
4140 Criminal Code Fines 5,483 684 2,000 2,000
4150 Parking Violations 34,032 23,242 22,000 23,000
4200 Interest Income 8,263 28,498 73,000 118,000
4205 Cell Tower Lease 20,418 26,630 24,000 30,000
4210 Rental Income 7,500 11,283 7,500 7,500
4211 Crossing Guard Reimbursement 5,000 4,800 5,000 5,000
4220 Parking Space Rentals 11,195 7,468 7,500 8,000
4300 Vehicle In- Lieu Tax 354,627 84,687 84,000 90,000
4301 Property Tax In- Lieu of VLF 0 419,882 420,000 440,000
4302 VLF Tax Loan Repayment 0 0 133,250 0
4310 Off- Highway User Fees 228 270 270 270
ACCOUNT 2003/ 2004
ACTUAL
2004/ 2005
ACTUAL
2005/ 2006
ESTIMATE
2006- 2007
ESTIMATE
5
4320 State Mandated Cost Reimburse 0 0 13,405 6,000
4330 P. O. S. T Reimbursements 4,440 7,360 7,000 7,000
4410 Sales of Publications 164 256 175 200
4415 Management Deposit Acct Fees 3,082 4,266 3,000 3,000
4420 Planning Fees 39,835 47,894 79,000 80,000
4423 Building Inspector Revenue 111,758 9,854 0 0
4424 Finance Dept Deposit Acct Fees 15,834 3,953 4,000 4,000
4425 Plaza Rental Fees 1,895 1,400 1,300 1,300
4430 Encroachment Permits 13,898 12,255 13,500 13,000
4431 Engineering Maps/ Reports 265 60 300 300
4432 Grading Permits 3,010 590 3,000 3,000
4433 Engineering Staff Time 30,347 39,337 63,500 60,000
4434 Sale of Plans & Specifications 289 948 300 300
4440 Street/ Sidewalk Reimbursements 17,196 25,614 24,700 20,000
4445 Public Works Services 20,079 15,221 18,000 18,000
4459 Abandoned Vehicles 3,063 2,976 3,000 3,000
4460 Police Services/ Fingerprinting 21,825 30,598 31,000 32,000
4461 Police D. U. I. Recovery 943 210 300 300
4462 Vehicle Releases 9,928 10,640 10,000 10,000
4463 Police Reports/ Copies 5,996 4,051 6,000 6,000
4464 Police False Alarms 3,287 1,460 2,400 2,400
4465 Fire Department Fees 8,965 12,678 12,000 12,500
4466 Fire Dept. Reimbursements 10,000 10,000 10,000 10,000
4467 Police Overtime Reimbursement 3,880 5,894 5,500 5,500
4470 Weed Abatement Charges 0 350 0 0
4480 Ives Pool Reimbursement 51,600 43,969 51,600 51,600
4490 Finance Dept. Loan Processing 78 72 72 72
4500 Sale of Surplus Property 1,774 0 32,000 12,000
4505 Insurance Rebate 17,669 17,600 7,000 7,000
4510 Miscellaneous Income 1,217 437 600 500
TOTAL GENERAL FUND REVENUES: 4,210,392 4,505,403 4,914,309 4,963,138
ACCOUNT 2003/ 2004
ACTUAL
2004/ 2005
ACTUAL
2005/ 2006
ESTIMATE
2006- 2007
ESTIMATE
6
DEBT SERVICE FUNDS ( 004)
4650 Property Tax, G. O. Bonds 222,535 250,854 267,500 268,000
SEWER FUND ( 420)
4200 Interest Income 16,835 5,726 10,000 10,000
4505 Insurance Rebate 26,320 8,710 8,700 8,000
4720 Sewer Service Fees 1,879,458 1,959,522 2,058,000 2,160,900
TOTAL SEWER FUND REVENUES 1,922,613 1,973,958 2,076,700 2,178,900
WATER FUND ( 510)
4200 Interest Income 32,831 5,958 3,000 4,000
4505 Insurance Rebate 4,000 4,000 4,000 4,000
4750 City Used Water 60,824 65,403 68,500 71,925
4755 Residential- Inside City 726,058 748,968 771,600 810,180
4760 Commercial- Inside City 197,956 191,048 210,000 220,500
4761 Commercial - Outside City 401 469 575 580
4770 Backflow Inspections 5,600 1,586 5,000 4,000
4780 Other Revenues 9,140 4,044 8,000 6,000
TOTAL WATER FUND REVENUES 1,036,810 1,021,476 1,070,675 1,121,185
COMMUNITY FUND ( 033)
4511 Donations 1,489 1,470 1,500 1,500
INDUSTRIAL WASTE ( 783)
4730 User Fees 4,881 3,280 0 0
SPECIAL LAW ENFORCEMENT SUPPLEMENTAL FUNDS ( 812)
4835 SLESF ERAF Return 100,000 100,000 100,000 100,000
POLICE GRANTS ( 813 & 816)
813-
4836
COPS School Resource Officer 42,857 0 0 0
816-
4372
Motorcycle Grant 0 106,689 107,117 11,194
ACCOUNT 2003/ 2004
ACTUAL
2004/ 2005
ACTUAL
2005/ 2006
ESTIMATE
2006- 2007
ESTIMATE
7
GAS TAX FUND ( 830)
4800 AB2928 State Traffic
Congestion
0 0 0 0
4805 S2105 Gas Tax ( Prop. 111) 52,910 49,035 50,000 50,000
4810 S2106 Gas Tax 43,545 39,884 41,000 41,000
4815 S2107 Gas Tax 70,552 65,147 65,000 65,000
4820 S2107.5 Gas Tax ( Engineering) 2,000 2,000 2,000 2,000
TOTAL GAS TAX REVENUES 169,007 156,066 158,000 158,000
REDEVELOPMENT FUND ( 950)
4200 Interest Income ( 950) General 81,230 72,084 18,000 20,000
4950 Tax Increment ( 950) General 1,016,436 1,136,934 1,157,500 1,180,650
4955 Loan Repayments ( 950) General 47,847 48,452 12,000 12,000
TOTAL GENERAL REDEVELOPMENT 1,145,513 1,257,470 1,187,500 1,212,650
REDEVELOPMENT LOW- COST HOUSING FUND ( 951)
4210 Rental Income ( 951) LCH Fund 14,999 14,337 24,000 24,000
4200 Interest Income( 951) LCH Fund 10,963 4,997 11,400 12,000
4950 Tax Increment ( 951) LCH Fund 337,990 385,787 419,870 430,680
TOTAL REDEVELOPMENT LOW- COST HOUSING 363,952 405,121 455,270 466,680
TRUST & AGENCY FUNDS
4014 Special Assessments 32,000 62,652 18,000 18,000
4725 Street Lighting Assessments 86,983 87,545 86,230 87,000
TOTAL SPECIAL ASSESSMENTS 118,983 150,197 104,230 105,000
SPECIAL SALES TAX ( OO1)
4050 Sales Tax - .25% 187,712 202,095 440,000 460,000
MEASURE M TRANSPORTATION TAX ( 003)
4062 Sales Tax 0 0 32,000 128,000
8
Expenditure Allocations 2006/ 2007
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Seb. T/ U
Tax
Total
16 City Council 48,521 10,064 11,481 1,081 71,147
19 City Manager 224,798 27,666 23,447 34,447 310,358
21 Finance Department 154,318 80,087 75,110 9,573 11,500 330,588
23 City Attorney 138,191 7,341 5,355 150,887
26 Planning Department 275,039 10,493 10,493 296,025
30 Police Services 2,587,940 62,105 2,650,045
31 Animal Control 13,000 13,000
33 Fire Services 461,171 16,836 38,400 128,058 644,465
35 Emergency Preparedness 2,700 5,320 8,020
37 Building Inspection 114,977 25,326 25,326 3,000 168,629
39 Engineering 146,818 55,871 38,241 240,930
42 Corporation Yard Admin. 70,462 113,866 82,556 0 266,884
44 Government Buildings 45,025 45,025
46 Streets - General Fund 45,936 45,936
48 Parking Lots 20,212 20,212
50 Street Cleaning 1,000 1,000
52 Parks & Landscaping 134,135 31,538 165,673
54 Ives Pool 92,011 13,425 105,436
56 Recreation 46,881 46,881
58 Community Support 41,014 4,500 45,514
59 Non - Departmental 27,535 4,486 3,891 288 36,200
60 Business Improv. Area 0 8,600 8,600
67 Community Services 0 8,600 8,600
69 Streets- Gas Tax 79,348 158,000 237,348
71 Industrial Waste 0 143 143
73 SLESF Funding 0 100,000 100,000
74 OTS Motorcycle Grant 0 73,434 73,434
77 Sewage Treatment 0 1,422,865 1,422,865
79 Sewer Mains 0 241,662 241,662
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Seb. T/ U
Tax
Total
9
82 Water Utility 0 451,099 451,099
84 Debt Service - Water 0 138,970 138,970
86 Debt Service - General 0 71,301 63,371 308,047 60,199 502,918
88 Redevelopment 0 277,771 277,771
89 Low- Cost Housing 0 575,640 575,640
90 Debt Service - Redevel. 0 757,206 23,509 780,715
92 Street Light Assess. Dist. 11,360 87,065 98,425
93 Debt Service - Woodstone 0 29,890 29,890
Street Repair Reserve 0 100,000 100,000
Depreciation 0 91,050 68,472 60,000 219,522
Total Expenditures 4,782,392 1,104,456 2,072,270 1,080,366 1,476,433 414,540 10,930,457
Approved Revenues 4,893,138 1,121,185 2,178,900 1,212,650 1,125,342 460,000 10,991,215
Unallocated Revenues 110,746 16,729 106,630 132,284 ( 351,091) 45,460 60,758
Prior Year Unallocated
Reserve
22,560 74,670 263,200 227,230 351,244 75,200 1,014,104
Estimated Fund Reserves 133,306 91,399 369,830 359,514 153 120,660 1,074,862
10
CITY OF
SEBASTOPOL
COMPARISON OF REVENUES/ EXPENDITURES
FISCAL YEARS 2005/ 2006 to 2006/ 2007
2005/ 06
Budgeted
Revenues
2005/ 06
Estimated
Revenues
2006/ 07
Budgeted
Revenues
2005/ 06
Budgeted
Expenditures
2005/ 06
Estimated
Expenditures
2006/ 07
Budgeted
Expenditures
General Fund $ 4,432,517 $ 4,909,309 $ 4,893,138 $ 4,384,495 $ 4,850,000 $ 4,782,392
Special Revenue
Funds
$ 383,179 $ 366,617 $ 270,694 $ 351,579 $ 348,000 $ 270,694
Water Fund $ 1,070,675 $ 1,070,675 $ 1,121,185 $ 1,080,422 $ 1,070,000 $ 1,104,456
Sewer Fund $ 2,076,700 $ 2,076,700 $ 2,178,900 $ 2,035,888 $ 2,035,000 $ 2,072,270
Debt Service Fund $ 267,500 $ 267,500 $ 268,000 $ 258,973 $ 259,000 $ 268,000
Redevelopment Fund $ 1,087,500 $ 1,187,500 $ 1,212,650 $ 1,020,639 $ 1,020,000 $ 1,080,366
Redeve. Housing
Set- aside Fund
$ 370,645 $ 370,645 $ 376,680 $ 855,935 $ 375,000 $ 599,149
Trust & Agency
Funds
$ 104,230 $ 104,230 $ 105,000 $ 137,128 $ 137,000 $ 116,955
Sales Tax 0.25% $ 360,000 $ 440,000 $ 460,000 $ 260,608 $ 339,075 $ 452,940
Total Operating $ 10,152,946 $ 10,793,176 $ 10,806,247 $ 10,385,667 $ 10,433,075 $ 10,747,222
11
Discussion:
Property taxes, franchise fees show little change from 2005/ 06 to 2006/ 07. The Business License/ Code
Violation/ Sales Tax revenue total shows modest growth reflecting a combination of the new Motorcycle enforcement
program that should result in increased traffic fines and a slow economic recovery that will produce a 4% increase
in sales tax revenues. The fees category shows an increase of $ 30,000 due to yearly updates of the City fee
schedule to recapture costs of special services not normally requested by everyday citizens. Other fees are
relatively unchanged. The state continues to take “ ERAF III” in 2006/ 07 which is a reduction of approximately
$ 110,500 from normal property taxes.
Revenue( s) FY 2005/ 06 FY 2006/ 07
Property Tax/ Franchise Fees $ 1,257,310 $ 1,379,900
Bus. License/ Code Violation / Sales Tax $ 1,782,300 $ 1,832,246
Fees $ 375,245 $ 407,942
Vehicle- In- Lieu $ 508,000 $ 530,000
TOT / Other $ 986,454 $ 743,050
12
Discussion:
Total general fund revenues show a slight drop of $ 21,170 from 2005/ 06 to 2006/ 07. The city received a repayment
of $ 133,250 borrowed by the State from our Vehicle in Lieu Tax in prior years during 2005/ 06 and that will not occur
in 2006- 07. Redevelopment revenues will increase slightly with the completion of a few commercial projects within
the redevelopment area boundaries and the normal 2% increase in valuation in property taxes. Water and sewer
fees show a small increase at this time due to the increases indicated in the yearly rate study. Special revenues
will decrease as the special “ Police Motorcycycle” grant is exhausted. Debt service and trust & agency funds will
be slightly changed.
Revenue FY 2005/ 06 FY 2006/ 07
General Fund $ 4,914,309 $ 4,893,138
Redevelopment $ 1,558,145 $ 1,589,330
Water Fees $ 1,070,675 $ 1,121,185
Sewer Fees $ 2,076,700 $ 2,178,900
Special Revenue $ 726,617 $ 650,694
Debt Service $ 267,500 $ 268,000
Trust & Agency $ 104,230 $ 105,000
13
Discussion:
The Police Department expenditures will increase $ 206,547 from 2005/ 06 to 2006/ 07 - the major increase of
$ 161,645 is in salaries expense since the “ motorcycle grant funding expired in 2006. The Parks and Pool budgets
show a net increase of $ 41,027 due to the replacement of the Ives Pool bathhouse heater. Support services shows
an increase of $ 69,878 mainly caused by City Attorney costs due to Laguna Vista litigation.
Expenditure FY 2005/ 06 FY 2006/ 07
Police $ 2,378,304 $ 2,638,851
Fire $ 449,687 $ 461,171
Public Works $ 408,856 $ 370,467
Land Use $ 361,713 $ 390,016
Support Services $ 495,950 $ 565,828
Parks & Pool $ 252,780 $ 286,452
14
Discussion:
Increases to Police/ Fire and Public Works/ Land Use are due to cost- of- living pay increases in salaries and fuel and
energy cost projections. There is a slight decrease in Water expenses since the 1992 Certificate of Participation
debt for the construction of the second Pleasant Hill water reservoir was paid off in 2005/ 06. The increase in
Other/ Support Services includes expenditures of the Special Sales Tax for capital equipment purchases and a
contribution to the street repair reserve.
Expenditure FY 2005/ 06 FY 2006/ 07
Police/ Fire $ 3,176,084 $ 3,315,530
Public Works/ Land Use $ 1,023,349 $ 1,126,283
Debt Service $ 258,973 $ 276,350
Sewer $ 2,035,888 $ 2,008,899
Water $ 1,080,422 $ 1,033,155
Redevelopment $ 1,876,574 $ 1,650,015
Other/ Support Services $ 934,377 $ 1,264,157
15
City Council
The City Council is the five member policy and decision making body of the City. Elected for staggered
four year terms, the City Council, through the City staff, is responsible for the operation of the City. The
City Council budget reflects the costs associated with supporting the Council's activities.
City Council membership and terms of office:
Councilperson Term Expires
Sarah Glade Gurney, Mayor November 2006
Sam Pierce, Vice Mayor November 2008
Linda Kelley November 2006
Craig Litwin November 2008
Larry Robinson November 2006
16
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6010
Department: City Council
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 18,475 18,300 18,900 18,900 18,600
6023 Benefits 29,083 30,212 24,485 24,485 26,364
6025 Telephone/ Communications 0 0 0 0 240
6030 Office Supplies 1,386 1,494 1,500 1,500 1,500
6050 Supplies / Services 841 2,061 1,200 1,000 960
6060 Conferences 500 2,992 4,000 3,000 4,000
6065 Meetings ** 2,026 1,825 2,100 3,000 2,500
6070 Dues / Subscriptions 5,400 5,481 6,700 7,700 7,800
6320 Publications 4,051 3,511 2,100 2,200 2,200
6425 Liab., Property, Flood Ins. 1,992 2,179 1,985 1,985 2,373
6860 Ad Hoc Studies /
Contract Services ***
2,591 2,336 3,500 2,800 4,000
TOTAL OPERATING $ 66,345 $ 70,391 $ 66,470 $ 66,570 $ 70,537
Capital Outlay
6926 Microphone/ Recording
Equipment
0 0 750 1,100 0
6972 Copier Lease 610 602 610 610 1,982
TOTAL CAPITAL $ 610 $ 602 $ 1,360 $ 1,710 $ 1,982
TOTAL DEPARTMENT $ 66,955 $ 70,993 $ 67,830 $ 68,280 $ 72,519
Redevelopment Fund Cost Allocation ($ 1,060) ($ 1,060) ($ 1,060) ($ 1,060) ($ 2,081)
Water Fund Cost Allocation ($ 9,674) ($ 9,867) ($ 9,867) ($ 9,867) ($ 10,064)
Sewer Fund Cost Allocation ($ 11,036) ($ 11,256) ($ 11,256) ($ 11,256) ($ 11,481)
General Fund Cost Allocation $ 45,185 $ 48,810 $ 45,647 $ 46,097 $ 48,893
* Staff: Mayor and 4 City Councilpersons
** Includes $ 625 payable to Sebastopol Community Center for Teen Center use.
*** Includes $ 1,200 set aside for community events ( i. e. Sustainable & Solar Festivals)
City Council also sits as the Board of Directors of the Community Development Agency.
17
City Manager
The City Manager is the chief administrator of the City. The City Manager also functions as the Executive
Director of the Community Development Agency. Under direction of the City Council, the City Manager is
responsible for the implementation of Council policies, ordinances and budgetary decisions. The City Manager
is also responsible for administration of personnel rules and policies, including negotiating with the City's two
formally recognized bargaining units.
The City Clerk= s role includes coordination of local ballot measures and City Council elections with the County
Registrar of Voters, compliance with state campaign reporting and conflict of interest laws, and maintaining the
official records of the City.
For fiscal year 2005/ 06, the department substantially completed the following objectives:
1. Further develop the Solar Sebastopol program to progress toward the goal of one megawatt of solar
energy production capacity. Implement construction of at least one PV system for city facilities. Solar
Sebastopol held a series of special events with guest speakers David Hochschild of Vote Solar, Richard
Heinberg ( The Party’s Over), Steven Strong ( Architect/ Author “ Sunlight is Life”) and David Kennard
( Filmaker - “ Power of the Sun”). Other events included a solar briefing for real estate brokers and lenders,
attending the Farmer= s Market to distribute solar information, a Sonoma County building inspectors training and
participation at the Chamber Expo. Solar Sebastopol also supported a motion for relief at the CPUC and the
million solar roofs bill ( SB1). Staff prepared an application to the IRS for funding solar projects with clean
renewable energy bonds( CREBS). Five city facilities are proposed for a total of 170 kilowatts of solar power.
Energy conservation projects by Public Works have taken precedent over the solar projects planned for the
wastewater treatment plant and the Police Station.
2. Support the specific plan process for the northeast area of the city for economic enhancement,
affordable housing and location of civic services and amenities to provide viable locations for city
hall, library and community art, recreation, theater and civic needs.
The Planning Department staff have managed the specific plan process nearly completing the general
public participation phase. A proposal for a marketing plan is being prepared to begin the study phase
of economic enhancement. Locating civic services and affordable housing will be identified in future
discussions.
3. Continue to identify revenue enhancement opportunities for the City Council to consider for
November 2006 ballot. Staff did not identify any viable revenue enhancement opportunities for
consideration on the November 2006 ballot. The June and November ballots will already have a
quarter percent measure for transportation and Ag Preserve and Open Space. Other district measures
will probably be placed on the ballots also. In the future, a ballot measure for a library and/ or
increasing the lighting and landscape assessment might be viable. Staff has been working on updating
the city fee schedule to ensure that all reimbursable city costs for service are received.
4. Select high benefit impact implementation measures from the economic development strategy in
collaboration with the Chamber of Commerce.
In discussion with the Chamber, staff has identified the need to attract new businesses that are
desirable to the residents in the Sebastopol region. Which businesses those may be is not fully known
at this time and will require further study. A signage program for the downtown area is in the
development stage and may be implemented next fiscal year provided funding is available.
5. Enhance affordable housing opportunities in Sebastopol through land acquisition and providing
assistance to affordable housing projects to obtain financial support.
18
Staff has worked closely with both Burbank Housing and Affordable Housing Associates on the CDA
projects at Covert and Petaluma. Another site proposed by Burbank Housing on South Gravenstein
Highway has been supported by the CDA Board for land purchase. Staff is currently working with
Habitat for Humanity on four units proposed to be constructed at two locations. Also, the CDA has
allocated $ 10,000 to Rebuilding Together which had the first work day in April with over 100
participants working on housing rehabilitation activities.
6. Monitor the corrective efforts to restore the county landfill and advise the Council on immediate
and long range impacts to the city residents and solid waste franchise agreement.
Several informational meetings with Sonoma County representatives have been attended by staff. At
the April 18th meeting, staff provided a summary of the reports and studies regarding this issue. The
Council subcommittee will stay informed on this topic for Sebastopol.
7. Continue negotiations on a new franchise agreement for cable service in Sebastopol.
A draft agreement with Comcast is under discussion. The current controversy over legislation that
would reduce local control by allowing existing and new providers to operate without the need for
franchise agreements or responsibility to local government for operating in city right of ways has
caused a slow down in franchise renewal discussions.
8. Schedule a minimum of three study sessions for the City Council to hold in depth discussion of priority
issues identified by the Council.
One study session on community impact reports and one city council agenda item scoping session on
traffic issues were held. The Council has held two town hall meetings with another one scheduled in
May.
For fiscal year 2006/ 07, the following objectives will be a priority for this department:
1. Complete the comprehensive MOUs for both the SPOA and SEIU and an updated revision of the
Personnel Code.
2. Complete a request for proposals to install solar power systems at the police station and wastewater
lift station. If funded with CREBS bonds, implement the installation of solar power systems at various
city sites.
3. Submit an ordinance to the City Council that would implement a Percent for the Arts program in
Sebastopol.
4. Continue to develop a pepperweed eradication program.
5. Review staffing/ organizational needs in the community development departments.
6. Complete a marketing study for the northeast area plan and collaborate with the Chamber of
Commerce for marketing the city to businesses and consumers of goods and services.
7. Continue to work with affordable housing development projects to bring them through construction
to occupancy. Continue to oversee management of two agency owned single family homes.
8. Work with the Finance Department to secure funding for various city infrastructure projects.
9. Complete negotiations for new cable franchise agreement preserving city authority over rights of
way and service areas and maintaining franchise revenue subject to pending legislation.
19
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6020
Department: City Manager
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 180,825 181,348 189,040 190,282 204,718
6016 Vehicle Allowance 4,500 2,250 0 0 0
6023 Benefits 43,395 63,189 75,753 75,753 91,197
6025 Telephone/ Communications 0 0 0 0 348
6030 Office Supplies 1,614 1,307 2,000 1,800 1,452
6040 Vehicle 57 200 300 250 250
6045 Equipment 500 0 600 0 250
6060 Training 947 995 1,600 1,000 2,500
6065 Meetings 376 548 600 500 700
6070 Dues / Subscriptions 461 184 500 300 500
6425 Liab., Property, Flood Ins. 7,886 7,895 7,250 7,250 8,669
6860 Contract Services 775 0 4,000 5,000 4,500
TOTAL OPERATING $ 241,336 $ 257,916 $ 281,643 $ 282,135 $ 315,084
Capital Outlay
6905 Office Furniture 0 0 0 0 1,500
6940 Computer Equipment 1,400 0 0 0 0
6972 Copier Lease 3,660 3,641 3,654 3,654 1,982
TOTAL CAPITAL $ 5,060 $ 3,641 $ 3,654 $ 3,654 $ 3,482
TOTAL DEPARTMENT $ 246,396 $ 261,557 $ 285,297 $ 285,789 $ 318,566
Redevelopment Fund Cost Allocation ($ 33,772) ($ 33,772) ($ 33,772) ($ 33,772) ($ 34,447)
Water Fund Cost Allocation ($ 26,592) ($ 27,124) ($ 27,124) ($ 27,124) ($ 27,666)
Sewer Fund Cost Allocation ($ 22,536) ($ 22,987) ($ 22,987) ($ 22,987) ($ 23,447)
General Fund Cost Allocation $ 163,496 $ 177,674 $ 201,414 $ 201,906 $ 233,006
* Staff: City Manager and City Clerk
20
Finance Department
The Finance Department is responsible for the establishment and maintenance of the City’s financial
records. Responsibilities of this department include:
< Preparation of the annual City budget and maintenance of changes during fiscal year
< Preparation of the annual State Controller reports for the Redevelopment Agency, Gas Tax
Street Report, and the General City- Wide Report of Financial Transactions
< Financial management of the Water and Sewer enterprise funds including billing, collecting,
and rate setting
< Created and maintains the City’s User Fee Schedule
< Processing of Accounts Payables for all City depts & administering best purchasing practices
< Collection of Accounts Receivables for Business Licenses, Development Deposits, Transient
Occupancy Taxes, and other monies owed to City
< Administers loan programs for earthquake retrofitting and water & sewer connection fees
< Management of the City’s various bank accounts including those for Redevelopment Agency
< Balancing the financial records to the general ledger including monthly reconciliation of all
cash and checking accounts, and reports of balances held in developer deposit accounts
< Preparation of all mandated financial Federal and State filings
< Assists Auditor in compliance of financial records
< Services the City’s various long term municipal bond debt, Certificates of Participation and
other sources of financing used for major capital projects
< Maintains the fixed asset inventory including posting of yearly depreciation
< Provides other departments with monthly financial reports and assistance
< Maintains the City’s Payroll, Personnel, Medical, and Worker’s Compensation files
< Provides all legally compliant City payroll services for 100 employees
< Updates job descriptions for all departments
< Manages PERS retirement benefit program
< Administers City’s 457 Deferred Compensation programs
< Administration of the City’s self- insured Dental and Vision insurance programs
< Administration of the Health, Life, and Long Term Disability insurance programs
< Administration of HIPPA privacy act, and Cal/ OSHA compliance
< Creates and implements various employee benefit / insurance programs and policies
< Maintains and updates the City’s website, Staff Telephone Directory, and City’s Roster
Major Budget Changes for 2006/ 2007:
Propose purchase of envelope stuffing equipment in order to automate the insertion of the STEP
newsletter into the monthly water bill mailing. Current practice requires volunteer labor to hand- stuff
the insert. The machine costs $ 11,500.
21
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6030
Department: Finance
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 186,795 188,112 196,000 196,000 216,610
6013 Health In- Lieu Benefit 3,300 3,300 3,300 3,300 3,120
6023 Benefits 48,742 61,935 70,712 70,712 75,281
6025 Telephone/ Communications 428 373 450 450 798
6030 Office Supplies 6,069 5,302 6,500 6,500 6,500
6040 Vehicle 29 195 200 200 300
6045 Equipment 2,818 3,129 3,000 3,000 2,652
6060 Training 230 165 250 250 500
6070 Dues / Subscription 267 467 500 500 500
6075 City Employee Award
Program
2,587 3,724 4,800 4,800 4,000
6425 Liab., Property, Flood Ins. 8,156 8,842 8,008 8,008 9,575
6850 Sales Tax Audit 2,556 1,735 2,000 2,000 2,000
6860 Software Maintenance 7,326 7,030 7,500 7,800 8,000
TOTAL OPERATING $ 269,303 $ 284,309 $ 303,220 $ 303,520 $ 329,836
Capital Outlay
6940 Computer Equipment ( 001) 0 6,000 5,800 0
6972 Copier Lease 1,830 1,836 1,682 1,682 1,982
7062 Stuffing Machine 0 0 0 0 11,500
TOTAL CAPITAL $ 1,830 $ 1,836 $ 7,682 $ 7,482 $ 13,482
TOTAL DEPARTMENT $ 271,133 $ 286,145 $ 310,902 $ 311,002 $ 343,318
Redevelopment Fund Cost Allocation ($ 1,385) ($ 9,385) ($ 9,385) ($ 9,385) ($ 9,573)
Capital Replacement ( from Fund 001) $ 0 $ 0 ($ 6,000) ($ 5,800) ($ 11,500)
Water Fund Cost Allocation ($ 76,977) ($ 78,517) ($ 78,517) ($ 78,517) ($ 80,087)
Sewer Fund Cost Allocation ($ 72,193) ($ 73,637) ($ 73,637) ($ 73,637) ($ 75,110)
General Fund Cost Allocation $ 120,578 $ 124,606 $ 143,363 $ 143,663 $ 167,048
* Staff: Finance Director, Administrative Analyst, and Account Clerk II
22
City Attorney
The City Attorney is responsible for legal advice and representation of the City Council and all
city departments. The City Attorney coordinates all legal representation of the City, including
outside counsel, if needed. At the direction of the City Council, the City Attorney prepares all
ordinances and other legal documents for Council consideration.
23
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6040
Department: City Attorney
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 58,092 58,500 78,520 78,516 81,366
6023 Benefits 16,208 21,403 28,856 29,000 32,360
6050 Services 1,534 2,840 2,500 0 2,500
6060 Training 0 0 0 0 0
6310 Litigation Reserve 2,748 18,696 10,000 50,000 35,000
6425 Liab., Property, Flood Ins. 2,071 2,477 2,097 2,100 2,511
6860 Contract Services 0 140 0 0 0
TOTAL OPERATING $ 80,653 $ 104,056 $ 121,973 $ 159,616 $ 153,737
TOTAL DEPARTMENT $ 80,653 $ 104,056 $ 121,973 $ 159,616 $ 153,737
Water Fund Cost Allocation ($ 7,056) ($ 7,197) ($ 7,197) ($ 7,197) ($ 7,341)
Sewer Fund Cost Allocation ($ 5,147) ($ 5,250) ($ 5,250) ($ 5,250) ($ 5,355)
General Fund Cost Allocation $ 68,450 $ 91,609 $ 109,526 $ 147,169 $ 141,041
* Staff: City Attorney
24
Planning Department
The Planning Department provides planning and environmental review assistance to the City
Council, Planning Commission, Design Review Board, Tree Board, Business Outreach
Committee, Community Development Agency, citizen committees, the City’s residents and the
real estate, development and construction industries. This service is divided into two primary
functions, current and advance planning. With a staff of two planners ( the Director and one
Associate), the Department has a challenging workload.
In addition to traditional planning and land use related functions, the Department is managing
the development of two major affordable housing projects on City- owned land, one on Covert
Lane, and a second on Petaluma Avenue. The Department has also managed the planning,
construction, and limited volunteer maintenance of the City’s newest park, the Laguna de Santa
Rosa Wetlands Preserve, is directing efforts to create another new park, a combination skate
park and community garden, and has facilitated expenditure of other parks grant funds for
replacement of play equipment in Laguna Youth Park.
Current planning includes receiving and processing all applications for land use permits,
subdivision and other development permits, preparing staff reports for the appropriate City
boards and commissions and performing inspections to assure compliance with zoning and other
planning regulations. This role includes preparation of necessary environmental documents as
required by State and City laws and policies. Given legal permit processing obligations, current
planning work generally takes higher priority over advance planning and special projects in the
day- to- day work of the Department. Permit application activity levels, and applicant difficulties
or public interest in particular applications also have a significant impact on Department
workload.
Advance planning includes preparation of long- range planning documents, including the General
Plan, Specific Plans, Economic Development Strategy, Community Development Agency
reports, grant preparation, park and community facility planning, special studies, and new policy
documents and ordinances. It also includes the following programs, which must be monitored
each year:
• Traffic impact fee study
• Annual level of service report
• Annual Planning report
• Evaluation of ABAG population forecasts
• Growth Management allocation monitoring
• Provision of educational materials to boards and commissions
• Participation in SCTA PAC
• Preparation of quarterly City newsletter
Accomplishments during 2005/ 2006
• Processing of 100 Brown St., Pitt Avenue mixed use, two mixed use projects on
Healdsburg Avenue as well as one on North Main and one on South Main, a minor
subdivision on Jewell and on Johnson Street, a major subdivision on Litchfield, the
25
City’s first condominium conversion application, a preliminary major subdivision
proposal on Gravenstein Highway North, a preliminary annexation proposal on Pleasant
Hill, and other projects.
• Continued processing of the Laguna Vista project, one of the largest development
projects in recent years.
• Management of skate park/ community garden project including design, budgeting,
bidding, and preparation of grant applications.
• Manage process for development of two potential affordable housing projects on City
properties.
• Participate in implementation of Economic Development Strategy.
• Management of the Northeast Area Specific Plan process.
• Participate in Management of Local Government Energy Partnership ( LGEP) consultants
regarding water and energy conservation policies.
• Participate in Laguna open space technical advisory committees for the Open Space
District and the Laguna Foundation.
• Coordination of volunteer cleanup and planting events for Laguna Preserve.
Objectives for 2006/ 2007
The budget for 2006/ 2007 includes continuation of the current and advance planning functions
detailed above as well as the following special projects listed below. Several of the special
projects either have or will involve considerable staff effort and time: in particular, the Northeast
Area Specific Plan, the skate park/ community garden, and the affordable housing projects.
Given these projects, the Department has constrained ability to undertake new assignments.
• Preparation of Northeast Area Specific Plan, including an Environmental Impact Report.
• Continue work on skate park/ community garden project, coordinate construction.
• Manage development of the Covert Lane and Walker Avenue affordable housing
projects.
• Continue work with LGEP consultants.
• Participate in development of medical marijuana ordinance
• Coordinate with Laguna Foundation regarding restoration plan for Meadowlark Field.
• Direct update of inclusionary fees and possible percentage amendment.
• Monitor construction projects.
• Monitor State grant opportunities for park or other projects.
• Other projects as established by Council priority- setting process.
If resources permit, initiate update of Subdivision Ordinance and rezonings per Housing Element
recommendations.
26
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6050
Department: Planning
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 163,308 167,343 173,382 173,382 185,706
6020 Overtime 914 0 1,050 0 1,050
6023 Benefits 51,012 64,663 73,951 73,951 84,968
6025 Telephone/ Communications 840 906 1,000 1,000 1,000
6030 Office Supplies 2,352 3,865 4,400 4,400 4,400
6040 Vehicle Expense 150 187 300 300 300
6045 Equipment Expense 1,088 164 1,005 1,005 1,005
6060 Training 53 2,013 3,000 2,000 3,700
6065 Meetings - Teen Center ** 0 885 625 625 750
6070 Dues / Subscriptions 1,000 708 1,000 1,000 1,000
6320 Publication 404 983 1,800 500 1,800
6425 Liab., Property, Flood Ins. 8,090 7,815 7,022 7,022 8,396
6860 Contract Services 4,937 3,262 5,000 5,000 5,000
TOTAL OPERATING $ 234,148 $ 252,794 $ 273,535 $ 270,185 $ 299,075
Capital Outlay
6907 Telephone Equipment 223 516 0 0 0
6972 Copier Lease 3,602 3,634 3,850 3,850 3,850
TOTAL CAPITAL $ 3,825 $ 4,150 $ 3,850 $ 3,850 $ 3,850
TOTAL DEPARTMENT $ 237,973 $ 256,944 $ 277,385 $ 274,035 $ 302,925
Water Fund Cost Allocation ($ 10,085) ($ 10,287) ($ 10,287) ($ 10,287) ($ 10,493)
Sewer Fund Cost Allocation ($ 10,085) ($ 10,287) ($ 10,287) ($ 10,287) ($ 10,493)
General Fund Cost Allocation $ 217,803 $ 236,370 $ 256,811 $ 253,461 $ 281,939
Charges to project deposits: ($ 39,835) ($ 47,894) ($ 30,000) ($ 40,000) ($ 40,000)
Net General Fund Costs: $ 177,968 $ 188,476 $ 226,811 $ 213,461 $ 235,039
* Staff: Planning Director, Associate Planner, & .50 Planning/ Public Works Technician
** Teen Center use charged by Sebastopol Community Center
27
Police Department
The level of criminal activity within our community has an impact on our living and working environments.
Since Sebastopol has a comparatively low crime rate, pride in the community is enhanced. The Police
Department has an important role in helping to improve the quality of life in Sebastopol through the
prevention of crime, the investigation of criminal acts, and the delivery of a variety of public services.
Our primary goal is to provide a safe and secure environment for all city residents and anyone who works
in or visits Sebastopol.
The Sebastopol Police Department is a full- service law enforcement agency composed of 15 sworn peace officers
and 7 civilian support staff. The department is managed by the Chief of Police, the Lieutenant, and an
Administrative Support Manager. Line supervision is provided by 2 Police Sergeants and 2 Police
Corporals. The Sebastopol Police Department’s volunteer bureau supplements the paid staff. The
Volunteer Bureau is composed of 8 Reserve Police Officers, 11 Community Service Volunteers, and 5
Police Explorers. The department’s sworn staff, which peaked at 17 sworn in 2001, was 13 sworn in
2004. Grant funds were used in August of 2004 and January of 2005 to restore two positions, bring the
department up to its current 15 sworn positions.
The department is organized into three major components; Administration, Operations, and Technical and
Support Services.
Administration: Consists of the management of the department, who insures that operations are efficient,
professional, and directed toward organizational goals and objectives. Administration is also responsible
for insuring that fiscal and personnel matters are handled properly and that the agency continues to
maintain its exemplary standards of performance and community service.
Operations: Consists of 13 uniformed peace officers who respond to calls for service and crisis intervention
twenty- four hours a day, seven days as week. Last year, officers handled over 24,358 police incidents.
The members of the Volunteer Bureau and their assigned tasks are part of the operations division. The
members of the Operations Division are responsible for training newly- hired officers and volunteers, on-going
training of existing officers and volunteers, investigation of all criminal activity in Sebastopol, the
processing of arrested individuals, and providing general patrol and service delivery around the clock.
Technical and Support Service: The maintenance, processing, and distribution of records are combined
with dispatching services, both of which constitute Technical and Support Services. The dispatch center
is responsible for accepting all emergency and non- emergency telephone calls for public safety services,
both from the public and other agencies. The dispatchers are responsible for directing available resources
to address identified community needs. The Administrative Support Manager and the five Dispatchers
are also responsible for staffing the front counter, providing a variety of requested services. The
Technical and Support Service Division is also responsible for handling and storage of property and
evidence, assisting with the maintenance of the Police Services building, parking enforcement and animal
control services.
Budget Impacts for FY 2005/ 2006
During FY2005/ 2006, the Sebastopol Police Department experienced some unexpected expenditures which have
made it challenging to remain with budget. Some of those expenditures are listed here:
The department utilized seven hundred and eighty worker’s compensation hours due to an officer’s injury. That
is much higher than the three hundred hours used in FY 2004/ 2005. The fact that officers on overtime
must cover portions of the injured officer’s absence compounds the expense. The department paid
28
$ 3,250.00 for a vehicle that was struck by a patrol car. The department paid $ 5,200.00 for arbitration
with an employee who retired medically in 2003. The department spent over $ 1,000.00 for moving
citations when the court changed the acceptable format for citations. The department paid $ 1,400.00 for
cell- monitoring cameras in the Temporary Holding Facility that failed due to age.
Goals and Objectives for FY2006/ 2007
Goal # 1: Obtain staffing levels that provide an effective response to current and anticipated events, and allow the
opportunity to address issues pro- actively.
Objective 1.1: Seek funding to restore the School Resource Officer position
Objective 1.2: Seek funding to pay for enhanced traffic enforcement
Objective 1.2: Minimize time lost to on- duty injuries
Objective 1.3: Maintain a viable Volunteer Bureau
Goal # 2: Work in collaboration with West County Community Services to implement the Rural Enforcing the
Underage Drinking Laws grant.
Objective 2.1: Work with West County Community Services to meet the requirements of the grant.
Objective 2.2: Participate in a community- wide collaborative to reduce youth access to alcohol.
Objective 2.3: Provide grant- funded opportunities for bicycle patrol around the local schools during
after school hours.
Objective 2.4: Maintain open and on- going communication with school officials.
Goal # 3: Continue efforts to maintain an adequate level of professional training.
Objective 3.1: Continue to meet State- mandated training requirements
Objective 3.2: Maintain on- going Use of Force/ Range training for all sworn employees.
Goal # 4: Maintain relationships within the Spanish- speaking community.
Objective 4.1: Continue presentations on Spanish language radio.
Objective 4.2: Encourage employees to learn functional Spanish.
Objective 4.3: Provide written materials in Spanish.
Goal # 5: Maintain our enhanced traffic enforcement efforts.
Objective 5.1: Maintain the department at 15 sworn officers, thereby allowing two officers to be
assigned to motorcycles.
29
Objective 5.2: Continue to maximize the educational and enforcement opportunities
presented by the motorcycle officers.
Objective 5.3: Seek grant funding to supplant or supplement existing efforts.
Objective 5.4: Re- establish the “ 55 Alive” program for local seniors.
Objective 5.5: Make presentation in Driver’s Education classes.
Objective 5.6: Utilize the City’s Traffic Calming Program to address concerns.
Goal # 6: To provide safe, effective and efficient parking control and management.
Objective 6.1: Encourage the rental of downtown parking spaces.
Objective 6.2: Maintain enhanced enforcement toward parking scofflaws.
30
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6200
Department: Police Services
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 1,191,595 1,179,405 1,242,370 1,217,523 1,379,168
6012 Vacation/ Comp. Time 15,000 22,015 15,000 40,614 15,000
6013 Health In- Lieu Benefit 0 0 0 0 5,775
6014 Worker’s Comp. 16,815 10,784 0 22,000 0
6018 Uniform Allowances 24,550 23,699 24,150 24,000 25,150
6019 Holiday Pay 64,806 94,675 67,000 66,000 69,000
6020 Overtime 51,777 41,410 50,000 54,600 52,000
6023 Benefits 442,977 595,779 757,402 757,402 824,193
6025 Telephone/ Communications 12,839 13,151 13,000 15,000 16,000
6030 Office Supplies 7,044 6,035 6,000 9,600 8,000
6040 Vehicle Expense 31,093 34,480 37,000 44,000 42,000
6045 Equipment 12,920 11,620 12,500 7,500 12,000
6050 Supplies / Services 23,840 18,299 22,000 20,600 20,500
6051 Booking Fees 27,902 29,800 16,600 15,600 16,000
6060 Training 14,051 21,540 18,000 20,000 19,000
6070 Dues/ Subscriptions 750 1,224 1,200 900 1,000
6330 Utilities 21,553 18,950 21,000 19,500 18,046
6425 Liab., Property, Flood Ins. 66,135 67,936 66,248 66,248 79,213
6860 Contract Services 40,995 39,165 48,780 55,000 48,000
TOTAL OPERATING $ 2,066,642 $ 2,229,967 $ 2,418,250 $ 2,456,087 $ 2,650,045
Capital Outlay
6905/ 45 Office Chairs/ Camera 0 0 1,250 0 0
6940 Computer Replacements 0 0 1,600 1,596 0
TOTAL CAPITAL $ 0 $ 0 $ 2,850 $ 1,596 $ 0
TOTAL DEPARTMENT $ 2,066,642 $ 2,229,967 $ 2,421,100 $ 2,457,683 $ 2,650,045
Capital Replacements ( Fund 001 page 65) $ 0 $ 0 ($ 2,850) $ 0 $ 0
SLESF Funding $ 0 $ 0 $ 0 $ 0 ($ 50,911)
Grant Funding $ 0 $ 0 $ 0 $ 0 ($ 11,194)
General Fund Expenditures $ 2,066,642 $ 2,229,967 $ 2,418,250 $ 2,457,683 $ 2,587,940
Department Revenues ($ 199,800) ($ 156,660) ($ 198,790) ($ 200,000) ($ 180,000)
Net General Fund $ 1,866,842 $ 2,073,307 $ 2,219,460 $ 2,257,683 $ 2,407,940
* Staff: Chief, Lieutenant, Sergeant ( 2), Corporal ( 2), Officers ( 9), Admin. Mgr, Dispatcher ( 5), Reserve Officers ( 9)
31
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6220
Department: Animal Control
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6050 Department Supplies 472 200 500 500 500
6860 Contract Services 15,400 15,289 7,500 12,000 12,500
TOTAL DEPARTMENT $ 15,872 $ 15,489 $ 8,000 $ 12,500 $ 13,000
Department Revenues ($ 7,942) ($ 4,655) ($ 6,200) ($ 8,000) ($ 8,500)
Net General Fund $ 7,930 $ 10,834 $ 1,800 $ 4,500 $ 4,500
32
Fire Department
The Fire Department is responsible for traditional fire safety programs and emergency response. The Fire
Department is operated by one full- time Fire Chief, one full- time Technician shared with the Building
and Safety Department, and 32 dedicated Volunteer Firefighters.
The department provides emergency response to fires, vehicle accidents, medical emergencies and
hazardous situations. It provides non- emergency response to assist home bound invalids, water clean- up,
smoke removal and trapped animals. One of its major services is its public education and fire inspection
programs, designed to reduce the likelihood and severity of fires.
Major changes for 2006/ 2007:
6040 Vehicle Expense: 10% increase in fuel costs
Capital Expense: $ 2000 for SCBA tanks
$ 1000 for replacement station air compressor
$ 31,000 for replacement command vehicle with Ford Escape Hybrid
$ 1,200 to bring vehicle 110v electrical wiring into OSHA compliance
33
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6280
Department: Fire Services
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 248,213 238,316 253,717 245,000 260,689
6023 Benefits 57,852 87,362 91,310 91,310 93,768
6025 Telephone/ Communications 7,031 6,663 6,780 6,780 6,780
6030 Office Supplies 1,275 1,310 2,000 2,000 2,000
6040 Vehicle 16,533 17,822 15,060 16,000 25,691
6045 Equipment 2,941 4,236 3,500 5,500 4,600
6050 Supplies / Service 37,458 50,335 50,457 52,000 62,302
6060 Training 3,698 6,187 4,000 5,000 4,300
6070 Dues / Subscriptions 3,282 4,687 3,515 3,515 3,510
6080 Miscellaneous Supplies 587 2,206 2,300 2,300 2,300
6330 Utilities 7,343 4,143 7,343 7,643 7,800
6420 Unemployment Insurance 1,219 3,139 3,100 3,100 3,100
6425 Liab., Property, Flood Ins. 12,304 12,961 12,207 12,207 14,596
6435 Employer Paid Def. Comp. 1,800 5,400 5,400 5,400 6,920
TOTAL OPERATING $ 401,536 $ 444,767 $ 460,689 $ 457,755 $ 498,356
Capital Outlay
6433 SAFER Grant Expenses 0 0 0 19,200 38,400
6916 Ladder Truck Lease ( 001) 0 97,058 97,058 97,058
6918 Apparatus Room Exhaust 0 7,000 7,000 0
6932 Air Compressor 0 0 0 0 1,000
6935 Fire Fighting Gear 0 1,000 0 0 0
6940 Computer 0 0 0 0 1,800
6947 SCBA Tanks & Gear 0 1,814 1,800 1,800 0
6972 Copier Lease 2,594 1,832 1,904 1,904 1,904
7043 Parking Lot Repair ( 001) 0 20,000 20,000 0
7058 Report Software Upgrade 0 1,800 0 0
7064 Upgrade Vehicle Electrical 0 0 0 0 0
7067 Command Vehicle 0 0 0 0 31,000
TOTAL CAPITAL $ 2,594 $ 4,646 $ 129,562 $ 146,962 $ 171,162
TOTAL DEPARTMENT $ 404,130 $ 449,413 $ 590,251 $ 604,717 $ 669,518
Water Fund Cost Allocation ($ 16,182) ($ 16,506) ($ 16,506) ($ 16,506) ($ 16,836)
34
Fire Annexation Fund ( 071- 4860) $ 0 $ 0 $ 0 $ 0 $ 0
Fire Truck Lease ( from Fund 001) $ 0 $ 0 ($ 97,058) ($ 97,058) ($ 97,058)
Apparatus Room Exhaust
( from Fund 001 page 65)
$ 0 $ 0 ($ 7,000) ($ 7,000) $ 0
Parking Lot Repair
( from Fund 001 page 65)
$ 0 $ 0 ($ 20,000) ($ 20,000) $ 0
Command Vehicle ( from fund 001) $ 0 ($ 31,000)
Weed Abatement Revenues ($ 200) $ 0 $ 0 $ 0 $ 0
Safer Grant Income $ 0 ($ 19,200) ($ 38,400)
Fire Department Fees ($ 18,965) ($ 21,678) ($ 22,000) ($ 22,500) ($ 22,500)
Net General Fund Cost $ 368,783 $ 411,229 $ 427,687 $ 422,453 $ 463,724
* Staff: Fire Chief, .50 Building/ Fire Technician, 33 Volunteers, and .80 Firefighter
35
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6230
Department: Emergency Preparedness
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6025 Telephone/ Communications 458 286 950 950 500
6030 Office Supplies 0 0 50 50 200
6050 Special Supplies * 2,322 2,110 3,800 3,800 2,000
001- 7063 Capital Equipment 0 0 0 0 5,320
TOTAL DEPARTMENT $ 2,780 $ 2,396 $ 4,800 $ 4,800 $ 8,020
*$ 2,000 to Sonoma County Emergency Preparedness Services for printing and compiling of emergency plans
36
Building Inspection
The Building and Safety Division is responsible for the administration and enforcement
of the City of Sebastopol construction codes relative to new and existing development
and alteration or repair to existing buildings. The Division plans, coordinates and
manages all city activities related to public and private building construction inspections,
including review of plans and specifications for compliance with federal, state and local
regulations. The Division is responsible for managing the Green Building Program,
verification of installation of low flow appliances and Floodplain management.
The Building and Safety Division also investigates complaints regarding possible
Housing and Municipal Code violations, gathers evidence, maintain files and resolve
violations. The Division conducts consultation with architects, engineers, contactors and
property owners concerning building construction and land development. The Division
maintains building permit files and property records for review by interested parties.
The Division is staffed by one full time Building Official and one half time Building and
Fire Technician.
The State of California is in the process of adopting new State Codes based on the
International Codes. These are substantially different from our current version of the
State Codes. The Building Standards Commission is currently reviewing the proposed
amendments for adoption. Once adopted the Division must replace all of our code and
code related reference books. This will necessitate staff to recertify to State of California-
Specific Building Certifications.
Major Budget Changes for 2006/ 2007;
Supplies and Services;
Increase budget to reflect cost of required New California State Code books and
reference books/ materials. ($ 5,000).
Capital Outlay;
Replacement Vehicle ($ 27,000).
37
City of Sebastopol
2006/ 2006 Budget Expenditures
Account No. 000- 6290
Department: Building Inspection
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 164,449 78,676 91,494 91,494 112,930
6023 Benefits 38,775 38,002 36,821 36,821 32,371
6025 Telephone/ Communications 2,039 1,346 1,656 1,656 1,656
6030 Office Supplies 725 784 1,000 1,000 1,000
6040 Vehicle 426 1,025 1,300 1,300 1,300
6018 Special Supplies 2,315 7,702 2,892 2,892 7,000
6060 Training 567 110 1,800 1,800 3,000
6070 Dues / Subscriptions 120 675 1,125 1,125 1,125
6425 Liab., Property, Flood Ins. 6,489 7,535 4,569 4,569 5,463
6435 Employer Paid Def. Comp. 1,800 0 1,800 1,800 2,820
6860 Contract Services 52,920 4,829 4,000 4,000 4,000
TOTAL OPERATING $ 270,625 $ 140,684 $ 148,457 $ 148,457 $ 172,665
Capital Outlay
6918 Building Repair 0 0 6,000 0 0
6972 Copier Lease 2,598 2,297 1,904 1,904 1,904
TOTAL CAPITAL $ 2,598 $ 2,297 $ 7,904 $ 1,904 $ 1,904
TOTAL DEPARTMENT $ 273,223 $ 142,981 $ 156,361 $ 150,361 $ 174,569
Incremental ( 069- 4123) 0 ($ 5,000) ($ 1,800) ($ 1,800) ($ 3,000)
Water Fund Cost Allocation ($ 24,342) ($ 24,829) ($ 24,829) ($ 24,829) ($ 25,326)
Sewer Fund Cost Allocation ($ 24,343) ($ 24,830) ($ 24,830) ($ 24,830) ($ 25,326)
General Fund Cost Allocation $ 224,538 $ 88,322 $ 104,902 $ 98,902 $ 120,917
Cotati Reimbursement ($ 168,600) $ 0 $ 0 $ 0 $ 0
Building Dept. Fees ($ 155,000) ($ 157,533) ($ 125,000) ($ 190,000) ($ 180,000)
Department Overhead $ 54,645 $ 40,035 $ 46,908 $ 48,116 $ 59,353
Net General Fund Cost ($ 44,417) ($ 29,176) $ 26,810 ($ 42,982) $ 270
* Staff: Building Official and 0.5 Building/ Fire Technician
38
Engineering Department/ Assistant to the City Manager
The Engineering Department provides administrative and technical support and professional engineering
services in the areas of Community Development, Private and Capital Construction Management and
Inspection, and Grading and Encroachment Permit Issuance, Water, Sewer and Storm Drain age Utilities
Regulatory Compliance, manages all engineering activities, and is responsible for the City’s Capital
Improvement Program.
The Assistant to the City Manager works on a variety City- wide projects including the City Strategic
Plan and annual Priority- setting, City budget preparation, and labor negotiations with the City’s two
bargaining units, and is assigned as the City’s representative to various countywide committees dealing
with waste management, sewer, water, storm drainage and transportation.
Department Staff includes the Engineering Director/ Assistant to the City Manager, and one full- time
Public Works Technician. The City Engineer and Traffic Engineer provide professional services on a
contract basis.
Major Budget Changes for 2006/ 2007 - None
Major Accomplishments in 2005/ 2006:
• Completed construction of Railroad Forest Bike Path
• Completed construction of Street Smart Sebastopol Phase 1 improvements
• Completed Sewer, Water and Storm Drain Master Plans
• Completed Design and Bidding for Well 2 Abandonment and Booster Pump Station
• Completed Design, Bidding and Contract Award for new City Well # 8
• Continued design and permitting for Laguna Force Main Replacement
• Issued RFQ/ RFP and selected new City Engineering Consultant and Traffic Engineering Consultant
• Completed and secured Regional Board approval of Storm Water Management Plan
• Completed Priority- setting Method for Pavement Management Projects and prepared plans for 2006 Local
Streets Resurfacing Program
• Contracted with City of Santa Rosa to establish City of Sebastopol GIS system
• Participated in USGS SR Plain Groundwater Study and USGS GAMA ( water quality) study
• Prepared grant application to State DWR for North Coast Integrated Water Management Plan for
Sebastopol Groundwater Management Program ( denied)
• Assisted with preparation of annual City Council Priority- setting
• Coordinated preparation of comprehensive MOU and Personnel Resolution revisions with SIEU
representatives.
Objectives for 2006/ 2007:
Consistent with established City Council Priorities(*) Engineering Department efforts will focus on projects and
programs in the following areas for the 2006- 07 Fiscal Year:
• Groundwater Management / Wellhead Protection
• Infrastructure Planning and Capital Program
• Stormwater Management Plan Implementation
• Traffic Improvements and Pedestrian Safety ( Street Smart Program)
• Undergrounding Ordinance
• Development Planning and Engineering Review
39
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6300
Department: Engineering
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 128,881 131,057 136,116 136,116 116,351
6014 Worker’s Compensation 0 0 0 0 34,908
6023 Benefits 40,547 48,450 57,611 57,611 67,599
6025 Telephone/ Communications 802 1,012 1,000 1,000 1,000
6040 Vehicle 571 523 650 750 750
6050 Supplies / Services 1,753 2,063 2,800 2,800 2,500
6060 Training 1,124 779 700 0 424
6425 Liab., Property, Flood Ins. 6,258 6,652 5,734 5,734 6,856
6435 Deferred Compensation 0 0 0 726 0
6860 Contract Services 15,498 10,517 17,500 11,000 20,848
6861 Special Projects ** 5,216 0 0 0 0
TOTAL OPERATING $ 200,650 $ 201,053 $ 222,111 $ 215,737 $ 251,236
Capital Outlay
6907 Telephone Equip ( PIF 09/ 04) 223 56 0 0 0
6940 Computer Equipment 0 2,243 0 0 0
6972 Copier Lease 1,960 1,817 2,000 2,000 2,000
TOTAL CAPITAL $ 2,183 $ 4,116 $ 2,000 $ 2,000 $ 2,000
TOTAL DEPARTMENT $ 202,833 $ 205,169 $ 224,111 $ 217,737 $ 253,236
Water Fund Cost Allocation ($ 53,701) ($ 54,775) ($ 54,775) ($ 54,775) ($ 55,871)
Sewer Fund Cost Allocation ($ 36,576) ($ 37,491) ($ 37,491) ($ 37,491) ($ 38,241)
General Fund Cost Allocation $ 112,556 $ 112,903 $ 131,845 $ 125,471 $ 159,124
Revenues from Charges ($ 30,000) ($ 52,242) ($ 48,000) ($ 80,300) ($ 76,300)
Net General Fund Cost $ 82,556 $ 60,661 $ 83,845 $ 45,171 $ 82,824
* Staff: Engineering Director/ Assistant to the City Manager and Planning/ Public Works Technician
** For Information Uploading to Geographical Information System
40
Public Works
2005/ 2006 Budget Analysis
The 2005/ 2006 fiscal year budget allowed for the filling of one full time equivalent position, as well as
the purchase of a new pickup, mower, transit, and flow meter for Well 6, and two used tractors, all of
which replaced old existing equipment.
Staff also continued working on energy efficiency projects throughout the year, made possible by an
Energy Commission loan, not affecting the current budget in cost, but future budgets in savings.
The arsenic studies and testing at the wells was concluded, and arsenic remediation work at Well 2
resulted in the failure of Well 2, placing future arsenic remediation work at Well 6 on hold until a new
well could be drilled and put into operation at the Well 2 site.
2006/ 2007 Budget Submittal
Water system upgrades remain a priority in the 2006/ 2007 fiscal year, as do energy efficiency measures.
While implementation of the energy efficiency measures do not directly affect the operating budget in
cost, it is anticipated the operating budget will be less in future years as a result of implementation of
those measures.
General fund equipment, material, and service requests include two 2006 6- cylinder ½ ton Ford pickups
to replace ( one each) 8- cylinder 1984 and 1988 pickups, a space heater for the pool bath house to replace
a failing heater, four cuper- nickel heat exchangers to replace copper heat exchangers, and additional
engineered wood fiber for park playground bedding.
Enterprise fund equipment requests include repairs to the roof at the Morris Street sewer pump station,
repairs to a sanitary sewer collector manhole on Morris Street at Eddie Lane, and replacement of two
check valves at the Morris Street sewer pump station ( carried forward from the former budget, to be
implemented with the sewer force main replacement project). Other enterprise fund requests include
asbestos removal at Wells 2 and 6.
The budget pages for all of the above items will identify the cost associated with purchasing the item.
Strategic Plan Coordination
The public works department’s goal remains to provide good customer service to the community with the
resources available. By replacing aging equipment and repairing our facilities we will be able to
continue to meet this goal.
Energy efficiency remains a priority and implementation of measures identified in the current study will
help us achieve a goal of reducing our energy consumption. In addition, staff is working with Local
Government Energy Partnership ( LGEP) to identify “ next steps” we can take to further reduce energy
consumption.
41
Corporation Yard
The Public Works Department is responsible for operation and maintenance of the City infrastructure,
including the water and sewer systems, industrial waste system, streets, parks, swimming pool, parking
lots and government buildings. Public Works also provides inspection of private and public construction
projects on public streets and properties.
Major Budget Changes for 2006/ 2007:
No Changes
42
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6310
Department: Corporation Yard
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 117,209 108,543 115,157 120,915 135,553
6018 Clothing Allowance 4,770 4,770 4,800 5,300 4,800
6023 Benefits 29,135 38,295 46,093 46,093 48,962
6025 Telephone/ Communications 5,357 5,233 6,817 6,817 6,817
6030 Office Supplies 1,024 221 1,000 1,000 1,000
6040 Vehicle 32,527 30,167 30,000 31,355 32,000
6050 Supplies / Services 10,590 8,128 8,000 8,000 8,000
6420 Unemployment Insur. 0 2,138 1,000 14,400 28,800
6330 Utilities 4,937 4,919 4,801 4,801 4,800
6425 Liab., Property, Flood
Ins.
6,790 6,655 5,873 5,873 7,022
6860 Contract Services 0 0 0 0 3,000
TOTAL OPERATING $ 212,339 $ 209,069 $ 223,541 $ 244,554 $ 280,754
Capital Outlay
6907 Telephone Equip 445 111 0 0 0
6910 Power Saw 2002/ 03
Welder 2004/ 05
0 637 0 0 0
6951 Dump Truck ( PIF 08/ 05) 8,627 9,411 1,570 1,570 0
6956 2005 Ford Ranger PU 0 12,000 11,988 0
6972 Photocopier 0 1,499 2,000 2,000 2,000
TOTAL CAPITAL $ 9,072 $ 11,658 $ 15,570 $ 15,558 $ 2,000
TOTAL DEPARTMENT $ 221,411 $ 220,727 $ 239,111 $ 260,112 $ 282,754
Industrial Waste Cost Allocation $ 0 $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 109,444) ($ 111,633) ($ 111,633) ($ 111,633) ($ 113,866)
Sewer Fund Cost Allocation ($ 79,350) ($ 80,937) ($ 80,937) ($ 80,937) ($ 82,556)
Capital Replacement ( Fund 001 pg 65) $ 0 $ 0 ($ 12,000) ($ 11,988) $ 0
General Fund Cost Allocation $ 32,617 $ 28,157 $ 34,541 $ 55,554 $ 86,332
Department Revenues ($ 26,000) ($ 40,834) ($ 42,750) ($ 43,000) ($ 38,000)
Net General Fund Cost $ 6,617 ($ 12,677) ($ 8,209) $ 12,554 $ 48,332
* Staff: Public Works Superintendent, .10 Maintenance Supervisor, .50 Planning/ Public Works Technician
43
Government Buildings
The government buildings account is maintenance of City Hall, the Police Department and
Public Works buildings.
Major Budget Changes for 2006/ 2007:
No Changes
44
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6060
Department: Government Buildings
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 3,219 9,879 8,657 8,657 8,636
6020 Overtime 107 74 0 0 0
6023 Benefits 3,639 4,386 5,392 5,392 5,749
6025 Telephone/ Communications 1,973 2,142 2,000 2,000 2,000
6050 Supplies ** 18,390 32,765 18,610 18,610 18,610
6330 Utilities ( City Hall) 8,616 7,589 6,850 6,850 8,154
6425 Liab., Property, Flood Ins. 1,677 1,407 1,569 1,569 1,876
TOTAL OPERATING $ 37,621 $ 58,242 $ 43,078 $ 43,078 $ 45,025
TOTAL DEPARTMENT $ 37,621 $ 58,242 $ 43,078 $ 43,078 $ 45,025
* Staff: .20 FTE
Actual Actual Estimate Budget
** Supplies: 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Janitorial ( excludes Fire Station) $ 6,190 $ 7,345 $ 7,345 $ 7,345
Miscellaneous Maintenance 10,700 12,765 10,110 10,110
Generator Service Contract 0 1,155 1,155 1,155
Exterior painting Police Station ( paint) 1,500 1,500 0 0
City Hall Lobby Remodel 0 10,000 0 0
Total $ 18,390 $ 32,765 $ 18,610 $ 18,610
45
General Fund Streets
Major Budget Changes for 2006/ 2007:
None.
46
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6330
Department: General Fund Streets
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 8,885 15,211 15,492 15,492 9,366
6020 Overtime 0 240 2,000 2,000 1,500
6023 Benefits 6,618 6,835 8,244 8,244 8,293
6050 Supplies 13,752 18,133 17,000 17,000 21,300
6330 Utilities ** 8,354 8,720 7,854 7,854 8,200
6425 Liab., Property, Flood Ins. 1,541 1,563 1,319 1,319 1,577
TOTAL OPERATING $ 39,150 $ 50,702 $ 51,909 $ 51,909 $ 50,236
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) $ 0 $ 976 $ 0 $ 0 $ 0
6959 Signal Design $ 13,810 $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL $ 13,810 $ 976 $ 0 $ 0 $ 0
TOTAL DEPARTMENT $ 52,960 $ 51,678 $ 51,909 $ 51,909 $ 50,236
* Staff: Includes .30 FTE
** Utilities are for water supplied to street landscape areas.
47
Parking Lots
Major Budget Changes for 2006/ 2007:
None.
48
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6340
Department: Parking Lots
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 5,237 3,108 5,269 3,348 5,247
6023 Benefits 2,989 4,138 5,167 5,167 5,549
6050 Supplies ** 3,621 423 500 500 500
6330 Utilities 8,434 9,017 8,654 8,654 8,916
TOTAL DEPARTMENT $ 20,281 $ 16,686 $ 19,590 $ 17,669 $ 20,212
* Staff: Includes .20 FTE
** Supplies: 2004/ 05 2005/ 06 2006/ 07
Maintenance & Repairs $ 423 $ 500 $ 500
49
Street Cleaning
Major Budget Changes for 2006/ 2007:
None.
50
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6350
Department: Street Cleaning
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries 0 24 0 27 0
6050 Supplies 1,075 1,000 1,000 1,000 1,000
6860 Contract Services 0 0 0 0 0
TOTAL DEPARTMENT $ 1,075 $ 1,024 $ 1,000 $ 1,027 $ 1,000
51
Parks and Landscaping Department
Public Works maintains all City parks and landscape areas. The City has three major parks, two
of which include restrooms. All three have play structures. The Plaza is at the center of town
and includes a pavilion and landscaping. The Laguna Preserve is a newly formed natural habitat
area at the east edge of town that contains plantings and trails and also includes an outdoor
classroom.
With the acquisition of grant monies from the Coastal Conservancy, the Laguna Preserve will be
expanding in the near future. Public Works will need to increase staff in order to maintain the
Laguna Preserve once the expansion is implemented.
Major Budget Changes for 2006/ 2007:
Capital Outlay:
< ( 2)- ½ ton 6 cylinder pickups @$ 15,768 ea. $ 31,538
< Engineered Wood Fiber for playground $ 840
52
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6380
Department: Parks and Landscaping
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 39,573 22,690 38,105 38,105 38,685
6011 Standby 3,616 3,616 3,764 3,764 3,764
6020 Overtime 3,517 0 0 0 0
6023 Benefits 20,898 27,825 33,822 33,822 36,334
6042 Landscaping Supplies 0 0 9,500 9,500 10,340
6043 Middle Way Contract 0 886 10,463 10,463 10,463
6044 Park & Playground Repairs 0 0 10,037 10,037 12,037
6050 Supplies 32,053 34,605 0 0 0
6330 Utilities 23,314 19,138 18,540 18,540 20,351
6425 Liab., Property, Flood Ins. 5,473 3,911 3,480 3,480 4,161
TOTAL OPERATING $ 128,444 $ 112,671 $ 127,711 $ 127,711 $ 136,135
Capital Outlay
6910 Xmark Mower ( Fund 001) $ 0 $ 0 $ 5,700 $ 5,693 $ 0
6956 Pick- up Trucks ( 2) $ 0 $ 0 $ 0 $ 0 $ 31,538
TOTAL CAPITAL $ 0 $ 0 $ 5,700 $ 5,693 $ 31,538
TOTAL DEPARTMENT $ 128,444 $ 112,671 $ 133,411 $ 133,404 $ 167,673
Capital Replacement ( Fund 001 pg 65) $ 0 $ 0 ($ 5,700) $ 0 ($ 31,538)
Net General Fund Cost $ 128,444 $ 112,671 $ 127,711 $ 133,404 $ 136,135
* Staff: Includes 1.30FTE
53
Ives Pool
Public Works maintains and monitors the municipal pool’s filters, heater, chemical system,
bathhouse, landscaping and apparatus around the deck of the pool. The West Sonoma County
Swimmers ( WSCS) operate the pool functions, such as public swim, lap swimming, and swim
meets.
Major Budget Changes for 2006/ 2007:
Cuper- nickel Heat Exchangers ( for pool heater) $ 4,500
Bath House Heater 13,425
54
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6385
Department: Ives Pool
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 15,631 16,878 17,892 17,892 17,892
6020 Overtime 88 247 0 171 0
6023 Benefits 4,984 6,933 8,415 8,415 8,878
6025 Telephone/ Communications 1,326 1,143 800 800 800
6046 Pool / Generator Chemicals 0 0 2,460 2,460 2,460
6047 Chlorinator, Boiler &
Stantrol
0 0 500 500 500
6048 Maintenance & Repairs 0 0 4,040 7,210 4,040
6050 Supplies 10,143 6,685 0 0 0
6330 Utilities 37,455 26,931 24,404 32,733 32,733
6425 Liab., Property, Flood Ins. 2,723 2,677 1,847 1,847 2,208
TOTAL OPERATING $ 72,350 $ 61,494 $ 60,358 $ 72,028 $ 69,511
Capital Outlay
6908 Resurface Repayment
( Fund 718)
$ 0 $ 10,000 $ 10,000 $ 10,000 $ 10,000
6948 Chlorine Generator System
( PIF 09/ 2012)
$ 8,896 $ 8,896 $ 8,000 $ 8,000 $ 8,000
6973 Heat Exchangers $ 0 $ 0 $ 0 $ 0 $ 4,500
7065 Bath House Heater $ 0 $ 0 $ 0 $ 0 $ 13,425
TOTAL DEPARTMENT $ 81,246 $ 80,390 $ 78,358 $ 90,028 $ 105,436
Special Sales Tax for Bath House Heater $ 0 $ 0 $ 0 $ 0 ($ 13,425)
Ives Pool Reimbursement 000- 4480 ($ 51,445) ($ 49,820) ($ 51,600) ($ 51,600) ($ 51,600)
Net General Fund Cost $ 29,801 $ 30,570 $ 26,758 $ 38,428 $ 40,411
* Staff: Includes .30 FTE
55
Recreation
Major Budget Changes for 2006/ 2007:
None.
56
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6390
Department: Recreation
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 4,904 2,142 4,270 4,270 4,270
6023 Benefits 2,506 2,188 2,691 2,691 2,861
6050 Maintenance / Supplies 792 1,299 1,000 2,446 1,000
6330 Utilities ( Electric & Gas) 18,677 17,067 15,000 15,000 15,000
6860 Contract Services 23,750 23,750 23,750 23,750 23,750
TOTAL DEPARTMENT $ 50,629 $ 46,446 $ 46,711 $ 48,157 $ 46,881
Community Center Utility
Reimbursement 000- 4485
($ 3,677) ($ 2,067) $ 0 $ 0 $ 0
Net General Fund Cost $ 46,952 $ 44,379 $ 46,711 $ 48,157 $ 46,881
* Staff: Includes .10 FTE
Salaries:
Building Maintenance 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Community Center $ 2,602 $ 1,200 $ 1,214 $ 1,214
Youth Annex 300 300 303 303
-- -- -- --
Landscaping -- -- -- --
Community Center $ 1,035 $ 1,221 1,235 1,235
Youth Annex 1,035 1,000 1,012 1,012
Garzot Building 518 500 506 506
Total $ 5,490 $ 4,221 $ 4,270 $ 4,270
Supplies:
Community Center $ 500 $ 500 $ 500 $ 500
Youth Annex 250 250 250 250
Garzot Building 250 250 250 250
Total $ 1,000 $ 1,000 $ 1,000 $ 1,000
Utilities: ( Electricity and Gas Only)
Community Center $ 5,000 $ 5,000 $ 5,000 $ 5,000
Youth Annex 5,000 5,000 5,000 5,000
Garzot Building 5,000 5,000 5,000 5,000
Total $ 15,000 $ 15,000 $ 15,000 $ 15,000
Service Contracts:
Community Center $ 23,750 $ 23,750 $ 23,750 $ 23,750
57
Community Support
Major Budget Changes for 2006/ 2007:
None.
1Salaries
Building Maintenance 2004/ 05 2005/ 06 2006/ 07
Library $ 1,121 $ 1,134 $ 1,134
Senior Center 600 607 607
Landscaping -- -- --
Ives Pool 500 506 506
Library 1,500 1,517 1,517
Senior Center 500 506 506
Total $ 4,221 $ 4,270 $ 4,270
2Supplies: Library $ 2,500 $ 2,500 $ 2,500
Burbank Cottage Roof 0 0 4,500
Senior Center 500 500 500
Exterior Painting of Library ( Paint) 1,500 1,500 0
Total $ 4,500 $ 4,500 $ 7,500
3UtilitiesMuseum & Burbank Cottage $ 2,850 $ 2,850 $ 2,850
Comm. & Teen Centers, and 3,200 4,920 4,920
Garzot Bldg ( water & sewer only) $ 6,050 $ 7,770 $ 7,770
4Service Agencies
Center for the Arts $ 5,000 $ 8,000 $ 8,000 SEB04
Chamber of Commerce 2,000 5,000 5,250 SEB01
Historical Society 1,500 2,000 2,000 WES06
Rainbow House 4,000 4,000 4,000 SEB11
Senior Center 2,500 4,000 4,250 BUR07
World Friends 1,500 2,000 2,000 SEB28
The REP Theater 0 0 400 REP02
West County Community Services 1,500 0 0 WES08
Total $ 18,000 $ 25,000 $ 25,900
58
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6395
Department: Community Support
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries1 5,349 2,775 4,270 6,191 4,270
6023 Benefits 2,061 2,187 2,691 2,691 2,861
6050 Maintenance & Supplies2 2,570 3,712 4,500 7,078 7,500
6330 Utilities3 5,272 7,522 7,770 7,770 4,983
6860 Services4 25,650 17,625 25,000 25,000 25,900
TOTAL DEPARTMENT $ 40,902 $ 33,821 $ 44,231 $ 48,730 $ 45,514
Staff: .1 FTE
59
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6120
Department: Non- Departmental
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6012 Vacation In Lieu Pay * 0 6,444 30,000 8,500 10,000
6054 Property Tax Administration 1,213 644 1,200 1,200 1,200
6600 Audit 15,000 22,739 15,000 15,000 15,000
6610 Election 0 9,623 0 0 10,000
TOTAL DEPARTMENT $ 16,213 $ 39,450 $ 46,200 $ 24,700 $ 36,200
Redevelopment Fund Cost Allocation ($ 282) ($ 282) ($ 282) ($ 282) ($ 288)
Water Fund Cost Allocation ($ 4,312) ($ 4,398) ($ 4,398) ($ 4,398) ($ 4,486)
Sewer Fund Cost Allocation ($ 3,740) ($ 3,815) ($ 3,815) ($ 3,815) ($ 3,891)
General Fund Cost Allocation $ 7,879 $ 30,955 $ 37,705 $ 16,205 $ 27,535
* Account to record when employees sell unused vacation time.
60
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 090- 6360
Department: Business Improvement Area
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6050 Committee Activities 6,214 6,408 8,600 8,600 8,600
TOTAL DEPARTMENT $ 6,214 $ 6,408 $ 8,600 $ 8,600 $ 8,600
Financed by special Downtown Business Improvement Area Assessment on business license tax of downtown
businesses. Committee of downtown business owners submits application for funds used to promote visitors and
shoppers in the Sebastopol Downtown Business District.
Total of budget is net collections from previous year.
61
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 000- 6070
Department: Insurances
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6400 Liability Premium 112,996 106,330 95,487 95,487 117,307
6402 Liability Deductible 33,398 17,147 20,000 9,000 18,000
6405 Property Premium 6,096 7,014 7,100 7,014 7,200
6406 Vehicle Insurance 4,019 6,423 6,500 6,423 6,500
6407 Earthquake & Flood 21,531 20,365 20,500 29,127 30,000
6408 Boiler Insurance 644 705 720 712 720
6425 Department Charges ( 155,096) ( 141,202) ( 150,307) ( 150,307) ( 179,727)
TOTAL DEPARTMENT $ 23,588 $ 16,782 $ 0 ($ 2,544) $ 0
City of Sebastopol
62
2006/ 2007 Budget Expenditures
Account No. 000- 6080
Department: Employee Benefits
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6015 Police PORAC Premiums 5,792 5,012 5,150 2,030 5,148
6410 Worker’s Compensation 122,958 185,403 168,922 168,922 160,845
6412 Worker’s Comp Deductible 68,405 34,450 20,000 10,922 20,000
6430 Retirement 276,457 562,499 778,805 778,805 839,395
6432 Fire Length of Service
A/ P VOL03
9,353 12,762 12,800 13,064 14,000
6440 Health Insurance 349,168 359,774 439,200 439,200 480,000
6443 Health Deductible 1,877 732 0 0 0
6445 Medicare 33,611 32,952 36,217 35,940 40,000
6446 Social Security 13,415 11,423 12,200 11,300 12,300
6447 S125 Plan Service Fee 0 120 228 228 228
6450 Life Insurance 5,686 5,303 6,000 3,700 3,100
6460 Disability Insurance 6,568 5,298 7,850 5,700 7,300
6465 Child Care 2,500 3,360 2,400 1,200 1,200
6470 Dental Program 64,456 52,939 50,000 50,000 50,000
6475 EAP Insurance 419 2,485 3,415 3,415 3,415
6480 Vision Insurance 18,124 16,679 18,000 18,000 18,000
6490 Preventative Health 0 0 0 0 0
6023 Department Charges ( 959,781) ( 1,286,392) ( 1,561,187) ( 1,561,187) ( 1,638,911)
TOTAL DEPARTMENT $ 19,008 $ 4,799 $ 0 ($ 18,761) $ 16,020
Direct cost to the appropriate departments.
63
Sebastopol Transactions / Use Tax
On November 2, 2004 the voters of the City of Sebastopol adopted a retail transactions and use tax
to be administered and collected by the State Board of Equalization in the amount of 1/ 4 cent per
dollar. The tax is a general tax and legally could be used for any purpose but the City Council has
determined that the greatest need for the proceeds of the tax are for capital expenditures, public
safety ( including police and fire), and street maintenance. The budget page dedicated to the
Sebastopol T/ U Tax shows those areas funded through the proceeds of this tax.
64
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund No. 001
Sebastopol Transactions / Use Tax
Dept/
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6030- 6940 Finance Equip. ( pg 21) 0 11,001 6,000 4,734 11,500
6060- 7068 HVAC Replacements 0 0 0 0 60,000
6091- 6515 Infrastructure Lease of 2006 0 0 0 0 60,199
6200- 6045 Police Equipment 0 0 0 0 2,000
6200- 6903 Police Vehicle 0 50,852 25,000 50,000 0
6200- 6905 Police Chairs 0 750 500 0
6200- 6940 Police Computers 0 1,600 1,596 0
6200- 6945 Police Camera 0 500 494 0
6200- 7059 Police Dept Solar Panels 0 40,000 0 10,000
6230- 7063 Emergency Prep. Equip. ( 35) 0 0 0 0 5,320
6280- 6916 Fire Ladder Truck ( pg 33) 97,058 97,058 97,058 97,058 97,058
6280- 6918 Fire Room Exhaust 0 7,000 7,000 0
6280- 7043 Fire Parking Lot 0 20,000 20,000 0
6280- 7067 Fire Command Veh.( pg 33) 0 0 0 0 31,000
6290- 7009 Building Hybrid Vehicle 0 0 0 0 27,000
6331- 6927 Street Repair Reserve 50,000 50,000 50,000 100,000 100,000
6380- 6910 PW Xmark Mower 0 5,700 5,693 0
6380- 6956 PW Vehicles ( pg. 52) 0 12,000 12,000 31,538
6385- 7065 Ives Bath House Heater ( 54) 0 0 0 0 13,425
6395- 6050 Burbank Cottage Roof ( pg 58) 0 0 0 0 4,500
Prior Year 0 19,716 0
Start- up Costs from State 50,000 80,000 40,000 0
TOTAL DEPARTMENT $ 197,058 $ 228,627 $ 345,608 $ 339,075 $ 453,540
65
Possible Future Uses of Special Sales Tax :
Description FY 07/ 08 FY 08/ 09 FY 09/ 10 FY 10/ 11 FY 11/ 12 FY 12/ 13
Fire Ladder Truck 97,058 97,058 97,058
Fire Pumper Truck 100,000 100,000 100,000 100,000
Police Vehicles 25,000 55,000 55,000 55,000
Solar Panels ( Debt Service) 10,000 10,000 10,000 10,000 10,000 10,000
HVAC Replacements Debt Service 20,000 20,000 20,000 20,000 20,000 20,000
Street Repair Fund ( 761)* 100,000 100,000 100,000 100,000 120,000 150,000
Public Works Vehicles 70,000 20,000 30,000 20,000 90,000 20,000
Other Equip. Replacement 40,000 65,000 33,000 75,000 60,000 60,000
Computer Replacements 10,000 40,000 10,000 10,000 10,000 10,000
TOTAL $ 372,058 $ 407,058 $ 400,058 $ 390,000 $ 410,000 $ 425,000
66
Special Revenue Funds
Special Revenue Funds are used to track the receipt and use of restricted funds. The City of Sebastopol has
the following restricted funds:
Community Fund
Funds are received from donations from private citizens and community organizations through direct mail or
through inclusion with the water/ sewer bill payment. The funds are allocated yearly by Council action to
organizations or individuals providing needed services to the Sebastopol area.
Solar Sebastopol Community Project
The Sebastopol City Council responded to the grassroots initiation of this project by setting a goal of having
one megawatt of solar power installed on residential, commercial and public buildings in Sebastopol. After a
Sonoma State sponsored study and community wide survey of solar potential on roofs of buildings in
Sebastopol, the Council set the goal and contracted with a solar cooperative to manage the program. The
Solar Sebastopol program has now evolved into a solar industry membership organization with community
participation. To help fund the effort, the City Council initially loaned $ 2600 from the Community Fund to
the program which has since been repaid, established a solar surcharge on building fees through 6/ 3/ 06 to
reimburse this loan, and provided a 20% discount on solar residential building permits for industry members
of Solar Sebastopol. As of April 1, 2006, installations of solar power systems in Sebastopol has totaled
300Kw or 30% of the one megawatt goal.
Gas Tax Fund
Funds are received from the State of California from the City of Sebastopol’s share of the Highway User Tax
collected at the gas pump. The proceeds are restricted to the operation and maintenance of City streets.
Industrial Waste Fund
Funds are used to operate the industrial waste disposal system that was established for the agricultural
processors in the Morris Street area. The Barlow Company was the only user left on the system and the
Barlow Company paid for all operating and repair costs of the system. The current building tenant,
Summerfield Foods does not plan to use the industrial waste system and current plans are to abandon the
system.
C. O. P. S. Federal Grant
Funds were received through the Community Oriented Policing Services program of the Federal
Government. In the past, Sebastopol has received a grant to pay the additional cost of one police officer.
Future funding is un- programmed by the State, at this time.
SLESF Funding
State Government Code Sections 30061- 30065 designate that the Supplemental Law Enforcement Services
Fund ( SLESF) is a special state allocation to be expended exclusively to provide front line law enforcement
services. This funding is subject to the State budget process and may or may not be available in future years.
67
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 6100
Department: Community Services
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
033- 6100- 6860 Community Fund 0 0 0 0 0
760- 6100- 6860 Solar Sebastopol 0 0 8,600 0 0
TOTAL DEPARTMENT $ 0 $ 0 $ 8,600 $ 0 $ 0
The Community fund was established by the City Council on August 1, 1995. The fund’s purpose is to allow
water and sewer customers an opportunity to contribute to community service agencies. A contribution may be
pledged for payment along with the bi- monthly utility bill and the payment of that amount will be credited to the
Community Fund. The City Council annually holds a public hearing to consider funding priorities. In 2004/ 05,
the Community Fund loaned $ 2,600 to the Solar Sebastopol program which was repaid within the 2004/ 05 fiscal
year.
Solar Sebastopol is a public education project funded through a building fee held in a dedicated trust account.
2004/ 05 Expenditures 2005/ 06 Expenditures
Community Fund: $ 2,600 $ 0
( loaned to Solar Sebastopol - repaid in the same fiscal year)
Actual 2004/ 05 Estimated 2005/ 06 Budgeted 2006/ 07
Solar Sebastopol: Expenditures Expenditures Expenditures
Supplies / Services $ 1,398 $ 1,200 $ 2,000
Contract Services 4,058 6,500 6,000
Total Expenditures $ 5,456 $ 7,700 $ 8,000
Actual 2004/ 05 Estimated 2005/ 06 Budgeted 2006/ 07
Solar Sebastopol: Revenue Revenue Revenue
Memberships $ 1,600 $ 1,375 $ 1,500
Sponsorships 0 1,000 1,000
Miscellaneous 0 1,300 500
Building Permit Surcharge 3,662 7,600 3,500
Total Revenues $ 5,262 $ 11,275 $ 6,500
68
Gas Tax Streets
Funds are received from the State of California from the City of Sebastopol’s share of the
Highway User Tax collected at the gas pump. The proceeds are restricted to the operation and
maintenance of City streets.
Major Budget Changes for 2006/ 2007:
None.
69
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 830- 6330
Department: Gas Tax Streets
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 96,430 85,544 96,625 96,625 99,342
6023 Benefits 38,246 48,189 59,352 59,352 63,246
6050 Supplies ** 75,153 84,145 72,900 72,900 78,579
6330 Utilities 3,704 2,593 2,537 2,537 3,060
6860 Engineering 1,000 1,000 1,000 1,000 1,000
TOTAL OPERATING $ 214,533 $ 221,471 $ 232,414 $ 232,414 $ 245,227
Capital Outlay
6910 Laser ( to replace old Transit) $ 0 $ 0 $ 700 $ 700 $ 0
TOTAL CAPITAL $ 0 $ 0 $ 700 $ 700 $ 0
TOTAL DEPARTMENT $ 214,533 $ 221,471 $ 233,114 $ 233,114 $ 245,227
* Staff: Includes 2.20 FTE
** Supplies: 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Barricades, misc. tools & equip. 3,500 $ 3,500 $ 3,500 $ 3,500
Blacktop, sand, rock, etc. 22,593 25,235 17,540 17,540
Middle Way contract 10,460 10,460 10,460 10,460
Sidewalk repairs ( co- op program) 2,500 2,500 2,500 2,500
Signal maintenance ( Bodega/ Jewell) 3,600 5,200 5,200 5,200
Signal maintenance ( Cal Trans) 9,000 9,000 9,000 9,000
Street painting 7,000 7,000 7,000 7,000
Compost / Mulch / Plants 5,000 5,000 5,000 5,000
Repair to traffic signal loops 0 1,750 2,200 0
Street signs 11,500 14,500 10,500 10,500
Total $ 75,153 $ 84,145 $ 72,900 $ 70,700
70
Industrial Waste
The City owns the Industrial waste disposal system, that was established for several fruit processors
operating in Sebastopol in the1970’ s. In January 2004, The Barlow Company who was the last
remaining processor to use the system, ceased operations at the plant at 200 Morris Street. In the Fall of
2004, the City Council approved an agreement with another food processor, Summerfield Foods, to
discharge process wastewater through the Industrial Waste system to City sewer. In September of 2005,
Summerfield Foods decided to discharge entirely to the sanitary sewer system and to abandon the
entitlement to the industrial waste system.
Major Budget Changes for 2006/ 2007:
The estimated budget for Industrial Waste is now zero since there is no one using the system. In the
event of an emergency and if Summerfield foods does have to discharge to the system, they will be
billed for the full costs of operation caused by their use.
71
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 783- 6370
Department: Industrial Waste
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries 1,053 2,554 2,000 87 0
6023 Benefits 352 109 101 34 0
6050 Supplies 0 1,109 1,000 0 0
6860 Contract Services 243 500 28 0
6330 Utilities 1,553 443 1,000 161 0
TOTAL DEPARTMENT $ 3,201 $ 4,215 $ 4,601 $ 310 $ 0
Fiscal Year 2006/ 07 - No expenditures proposed due to system being abandoned in September 2005.
72
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund No. 813
Department: C. O. P. S. in Schools Grant
Dept
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6080- 6430 Retirement 6,775 0 0 0 0
6080- 6440 Health Insurance 8,280 0 0 0 0
6080- 6450 Life Insurance 53 0 0 0 0
6080- 6460 Disability Insurance 228 0 0 0 0
6200- 6010 Police Salaries 34,507 0 0 0 0
TOTAL DEPARTMENT $ 49,843 $ 0 $ 0 $ 0 $ 0
Grant Expired Dec 31, 2003
73
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund No. 812
Department: SLESF Funding
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Police Officer Salary 0 42,282 49,267 49,267 56,240
6018 Uniform Allowance 0 950 950 950 950
6019 Holiday Pay 0 2,914 3,006 3,006 3,006
6023 Benefits 0 26,416 30,000 30,000 39,804
6045 Equipment 0 780 12,000 12,000 0
6050 Supplies / Services 0 11,416 11894 11,894 0
6860 Contract Services 0 21,931 0 0 0
6904 Unmarked Car 37 0 0 0 0
6909 County- Wide CAD/ RMS 100,000 0 0 0 0
TOTAL DEPARTMENT $ 100,037 $ 106,689 $ 100,000 $ 107,117 $ 100,000
Supplemental Law Enforcement Services Funding ( SLESF) was amended by Senate Bills 736 and 823 to require
expenditure plans adopted by public hearing. The City of Sebastopol adopts its SLESF plan as part of the annual
budget hearing with the SLESF appropriation singled out with a separate public notice and a separate resolution
approving the allocation of funds. SLESF is appropriated yearly by the State of California and there is no
guarantee that funding will be available.
74
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund No. 816
Department: OTS Motorcycle Grant
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Police Officer Salary 0 29,616 61,170 91,170 11,194
6013 Health In- Lieu Benefit 0 1,650 3,300 3,300 0
6020 Overtime for DUI Checkpoints 0 605 12,147 12,147 0
6023 Benefits 0 13,619 28,000 28,000 0
6045 Equipment 0 52,419 0 0 0
6050 Supplies / Services 0 7,102 0 0 0
6060 Training 0 2,653 2,500 2,500 0
TOTAL DEPARTMENT $ 0 $ 107,664 $ 107,117 $ 137,117 $ 11,194
The OTS Motorcycle grant began January 1, 2005 and paid for the salary and benefits of a Police Officer for
eighteen months, and the purchase of two fully equipped motorcycles and related safety equipment. With this
grant, the Sebastopol Police Department created a traffic safety unit consisting of two motorcycle officers to
develop and implement a program focusing on DUI and seat belt education and enforcement. The primary goals
of the program are to reduce the number of collision- related injuries to vehicle occupants and pedestrians,
increase seat belt compliance and DUI arrests, and increase service of DUI related arrest warrants.
The grant will be fully drawn on Sept. 30, 2006.
75
WATER / SEWER ENTERPRISE FUNDS
These funds account for operations that are financed and operated in a manner similar to private
business enterprise where the intent of the governing body is that the costs ( including depreciation) of
providing goods or services to the general public on a continuing basis be financed or recovered
through user charges.
WATER
GOALS:
C Continuously provide an adequate supply of water that is free of health hazards and of
acceptable quality to meet demands.
C Protect the health and welfare of the community by insuring the continuous operation of the
City’s water pumping and distribution systems.
C Assure maximum fair collection of water revenue by maintaining all City water meters within
A. W. W. A. tolerances and by providing accurate recordation of all water meters.
C To fund the cost of pumping, transmission and debt service of the water system.
SEWER
GOALS:
C Protect the health and welfare of the community by insuring the continuous uninterrupted
operation of the wastewater collection and transmission system.
C Provide appropriate, economical maintenance and repair of the waste water collection and
transmission system and appurtenances.
Funds allocated to pay for costs of other departments are based on Council approved budget and a
cost allocation plan completed by David M. Griffith & Associates, a consultant firm under contract to
perform this service.
76
City of Sebastopol
2006/ 2007 Budget Allocations
Account No. 420- 6XXX- 6005
Department: Sewer Administration
Dept. Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 City Council 11,036 11,256 11,256 11,256 11,481
6020 City Manager 22,536 22,987 22,987 22,987 23,447
6030 Finance 72,193 73,637 73,637 73,637 75,110
6040 City Attorney 5,147 5,250 5,250 5,250 5,355
6050 Planning 10,085 10,287 10,287 10,287 10,493
6070 Insurances 6,402 6,697 6,530 6,530 7,808
6120 Audit 3,740 3,815 3,815 3,815 3,891
6290 Building Inspection 24,343 24,830 24,830 24,830 25,326
6300 Engineering 36,576 37,491 37,491 37,491 38,241
6310 Corporation Yard 79,350 80,937 80,937 80,937 82,556
6680 Depreciation 67,129 68,472 68,472 68,472 68,472
TOTAL ALLOCATIONS $ 338,537 $ 345,659 $ 345,492 $ 345,492 $ 352,180
Employee benefits transferred as a direct charge to Sewer Mains.
77
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 420- 6410
Department: Sewage Treatment
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6050 Operation / Maintenance 649,042 729,840 793,280 620,817 762,718
6512 Debt Service 597,196 600,195 633,454 633,454 660,147
TOTAL DEPARTMENT $ 1,246,238 $ 1,330,035 $ 1,426,734 $ 1,254,271 $ 1,422,865
Operations and maintenance costs represent the City of Sebastopol’s share of the Santa Rosa Subregional Sewer
system operating expenses. The costs each year are budgeted based on expected sewer flows and expenses
associated with changing environmental requirements. The debt service budget line has shown small decreases
in the last few years as outstanding debt has been refinanced with lower interest rates. New debt service related to
the construction of the pipeline for disposal of treated wastewater in the Geyser steam fields is now beginning to
require repayment and Sebastopol’s share is reflected in the $ 26,693 increase. Sebastopol can expect operating
costs to continue to increase in the future since any method of disposal for treated wastewater is becoming
increasingly expensive.
78
Sewer Utility
Major Budget Changes for 2006/ 2007:
Capital Outlay:
< Check Valves @ Morris St. Lift Station $ 21.560
< Roof @ Morris St, Lift Station $ 4,550
< Repairs to Manhole, Morris @ Eddie $ 5,000
$ 31,110
79
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 420- 6420
Department: Sewer Mains
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 80,916 96,109 94,304 94,304 91,289
6011 Standby 6,888 7,148 7,170 7,170 7,170
6020 Overtime 3,520 1,096 4,000 4,000 4,000
6023 Benefits 29,947 40,582 49,558 49,558 52,238
6025 Telephone/ Communications 2,188 2,102 2,200 2,200 2,200
6045 Equipment ** 0 8,962 0 0 0
6050 Supplies *** 37,453 31,288 29,310 29,310 26,431
6060 Training 236 312 500 500 500
6330 Utilities 15,024 15,459 15,202 15,202 16,337
6425 Liab., Property, Flood Ins. 0 6,279 6,279 7,508
6860 Contract Services **** 32,963 4,641 21,560 800 21,560
TOTAL OPERATING $ 209,135 $ 207,699 $ 230,083 $ 209,323 $ 229,233
Capital Outlay
6897 Morris St Lift Station Repair 0 29,592 0 0 4,550
6910 Saw ( 04/ 05), Laser ( 05/ 06) 0 1,685 700 700 0
6907 Telephone Equip( PIF 09/ 04) 668 167 0 0 0
6949 Backhoe $ 20k, Loader $ 18,5k 0 38,500 38,500 0
6956 Pickup Truck ( PIF 09/ 05) 3,322 25,927 909 909 0
6964 Trash Pump ( ½ cost) 0 750 0 0 0
7066 Manhole Repair 0 0 0 0 5,000
TOTAL CAPITAL $ 3,990 $ 58,121 $ 40,109 $ 40,109 $ 9,550
TOTAL DEPARTMENT $ 213,125 $ 265,820 $ 270,192 $ 249,432 $ 238,783
* Staff: Includes 1.80 FTE
** Equipment expense includes repair to sewer flusher.
** Supplies: 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Lift Station maintenance $ 12,453 $ 13,978 $ 12,000 $ 12,000
Generator service contract 0 2,310 2,310 2,310
Sewer Main cleaning 12,000 12,000 12,000 12,000
Televise sewers 3,000 3,000 3,000 3,000
Rebuild Pump 10,000 0 0 0
Total $ 37,453 $ 31,288 $ 29,310 $ 29,310
**** Contract Service expense includes replacement of check valves at lift station.
80
City of Sebastopol
2006/ 2007 Budget Allocations
Account No. 510- 6XXX- 6005
Department: Water Administration
Dept. Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 City Council 9,674 9,867 9,867 9,867 10,064
6020 City Manager 26,592 27,124 27,124 27,124 27,666
6030 Finance 76,977 78,517 78,517 78,517 80,087
6040 City Attorney 7,056 7,197 7,197 7,197 7,341
6050 Planning 10,085 10,287 10,287 10,287 10,493
6070 Insurances 11,110 11,861 11,332 11,332 13,550
6120 Audit 4,312 4,398 4,398 4,398 4,486
6280 Fire 16,182 16,506 16,506 16,506 16,836
6290 Building 24,342 24,829 24,829 24,829 25,326
6300 Engineering 53,701 54,775 54,775 54,775 55,871
6310 Corporation Yard 109,444 111,633 111,633 111,633 113,866
6680 Depreciation 93,903 102,326 102,326 102,326 102,326
TOTAL ALLOCATIONS $ 443,378 $ 459,320 $ 458,791 $ 458,791 $ 467,912
Employee benefits transferred as a direct charge to Water Utility.
81
Water Utility
Major Budget Changes for 2006/ 2007:
Capital Outlay:
< Asbestos Removal @ wells $ 2,400
82
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 510- 6510
Department: Water Utility
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries * 104,094 119,980 119,750 119,750 119,848
6011 Standby 6,716 6,716 6,991 6,991 6,991
6020 Overtime 3,029 957 4,000 4,000 4,000
6023 Benefits 41,413 53,621 65,679 65,679 69,565
6025 Telephone/ Communications 5,030 4,990 4,750 4,750 4,750
6050 Supplies ** 64,087 40,496 48,375 48,375 43,375
6060 Training 1,921 909 1,600 1,600 1,600
6330 Utilities 112,239 99,552 110,023 110,023 82,826
6360 Well Arsenic Program *** 21,743 108,537 46,410 1,086 45,324
6425 Liab., Property, Flood Ins. 0 14,820 14,820 14,820 17,720
6806 Backflow Prevention Program 2,497 2,410 3,000 3,000 3,000
6807 Fire Hydrant Rplcmnt Program 6,966 7,846 10,500 10,500 10,500
6808 Meter Replacement Program 15,866 13,304 20,000 20,000 20,000
6860 Contract Services 0 1,261 5,000 5,000 7,400
TOTAL OPERATING $ 385,601 $ 475,399 $ 460,898 $ 415,574 $ 436,899
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) 0 976 0 0 0
6907 Telephone Equip( PIF 09/ 04) 668 167 0 0 0
6949 Backhoe $ 20k, Loader $ 18,5k 0 38,500 38,500 0
6956 Pickup Truck ( PIF 09/ 05) 3,359 3,624 909 909 0
6964 Trash Pump ( ½ cost) 0 855 0 0 0
6966 Well Improvements **** 20,929 72,024 24,655 16,123 9,200
7033 Generator 500 0 0 0 0
TOTAL CAPITAL $ 25,456 $ 77,646 $ 64,064 $ 55,532 $ 9,200
TOTAL DEPARTMENT $ 411,057 $ 553,045 $ 524,962 $ 471,106 $ 446,099
* Staff: Includes 2.40 FTE
See next page for account details.
83
Water Utility Details
** Supplies ( 6050): 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Lab Expenses, Water testing $ 11,300 $ 11,300 $ 11,300 $ 11,300
Maintenance & repairs 42,787 18,621 26,500 26,500
Generator service contract 0 575 575 575
CA Dept of Health Services Fees 10,000 10,000 10,000 10,000
Total $ 64,087 $ 40,496 $ 48,375 $ 48,375
*** Wells 2 & 6 Arsenic Program ( 6360): 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Arsenic Remediation at Well 2 $ 12,220 $ 62,310 $ 46,410 $ 45,324
PES Environmental Consulting 9,523 7,727 0 0
Arsenic Test at Well 6 0 38,500 0 0
Total $ 21,743 $ 108,537 $ 46,410 $ 45,324
**** Well Improvements ( 6966): 2003/ 04 2004/ 05 2005/ 06 2006/ 07
Well # 6 Meter $ 0 $ 0 $ 8,820 $ 0
Well Meter Calibrations 0 0 1,500 1,500
Soft Starts for Wells 4 & 7 14,294 0 0 0
Well # 2 & 4 Repairs 6,635 65,389 0 0
Replace Pressure Sensing Value 0 6,635 6,635 0
Sand Separator for Well 4 0 0 7,700 7,700
Total $ 20,929 $ 72,024 $ 24,655 $ 9,200
84
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund Number: 510
Department: Water Debt Service
Dept
&
Object
Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
1992 C. O. P. - Pleasant Hill Reservoir # 2 REFA IV
6090- 6550 Interest 14,891 10,061 2,678 3,690 0
6091- 6550 Principal 75,000 80,000 80,000 73,692 0
6095- 6550 Trustee Fees 1,134 0 1,000 1,000 0
1989 / 1994 / 2004 C. O. P. ( 20%) - First
Street Reservoir
6090- 6545 Interest 25,341 24,092 21,746 19,792 19,305
6091- 6545 Principal 34,340 57,340 59,680 59,680 62,120
6095- 6545 Trustee Fees 800 0 0 0 0
1996 Well # 7 Lease
6090- 6535 Interest 23,290 21,033 18,701 8,701 16,179
6091- 6535 Principal 34,255 36,512 38,844 38,844 41,366
TOTAL DEPARTMENT $ 209,051 $ 229,038 $ 222,649 $ 205,399 $ 138,970
1992 C. O. P. is a refinance of a 1986 C. O. P. and was fully paid in 2005/ 06.
2004 C. O. P. is a refinance of the 1994 C. O. P. and will be paid in full on June 1, 2013.
1996 Well # 7 lease will be paid in full in October of 2011.
85
DEBT SERVICE FUND
This fund accounts for the accumulation of resources and payment of general long- term debt
principal and interest not serviced exclusively by an enterprise fund, the redevelopment agency,
or special assessment districts.
The City of Sebastopol also services debt in the enterprise fund for the 1978 Water Bonds, the
1994 Certificates of Participation and the lease to construct water well # 7. There is also debt
serviced by the Redevelopment Agency for the Tax Increment Bonds of 1986 and 1991 and for
the Certificates of Participation of 1989.
G. O. Bonds of 1987
The general obligation bonds of 1987 were passed in the general election of 1986 by a 2/ 3
majority vote of the populace. The purpose of the bonds were to effect a number of sewer
improvements. The revenues to cover the debt are an ad valorem tax on property and are
approximately 7 cents per $ 1,000 valuation.
General Obligation Infrastructure Financing of 2006
The City Council approved a lease financing of a series of municipal improvement projects at
their meeting of May 16, 2006. The projects include a new water well ( Well 8), a water system
booster pump between delivery zones, funds to complete the replacement of the sewer force
main to the regional treatment plant, additional funding for the new skate park project, solar
panels to generate electricity at the city hall/ library complex, the Police station and at the sewer
lift station, and funds to implement projects for pedestrian safety contained in the Street Smart
Study. Funding for the repayment of this debt is charged proportionately to each fund based
upon funds allocated to each project.
86
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund Number 004
Department: Debt Service Fund
Dept
&
Object
Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
Sewer Bonds, General Obligation Bonds of 1987
6090- 6512 Interest 49,748 38,360 25,463 24,913 17,850
6091- 6512 Principal 190,000 215,000 230,000 230,000 255,000
6095- 6512 Trustee Fees 3,510 3,510 3,510 3,510 3,500
TOTAL $ 243,258 $ 256,870 $ 258,973 $ 258,423 $ 276,350
Infrastructure Lease Financing of 2006
420- 6091- 6515 Sewer Principal $ 0 $ 0 $ 0 $ 0 $ 24,597
420- 6090- 6515 Sewer Interest $ 0 $ 0 $ 0 $ 0 $ 38,774
860- 6091- 6515 Skate Park Prin. $ 0 $ 0 $ 0 $ 0 $ 12,303
860- 6090- 6515 Skate Park Int. $ 0 $ 0 $ 0 $ 0 $ 19,394
510- 6091- 6515 Water Principal $ 0 $ 0 $ 0 $ 0 $ 27,675
510- 6090- 6515 Water Interest $ 0 $ 0 $ 0 $ 0 $ 43,626
001- 6091- 6515 Solar Principal $ 0 $ 0 $ 0 $ 0 $ 7,994
001- 6090- 6515 Solar Interest $ 0 $ 0 $ 0 $ 0 $ 12,601
001- 6091- 6515 Streets Principal $ 0 $ 0 $ 0 $ 0 $ 15,372
001- 6090- 6515 Streets Interest $ 0 $ 0 $ 0 $ 0 $ 24,232
TOTAL $ 0 $ 0 $ 0 $ 0 $ 226,568
1987 General Obligation Bonds will be fully paid in 2007.
Infrastructure Lease Financing of 2006 will be fully paid in 2026
This financing contained:
Sewer Force Main - $ 800,000; Skate Park - $ 400,000; Water Well 8 and Booster Pump - $ 900,000; Solar Electric Panels for Police Dept,
City Hall & Sewer Lift Station - $ 260,000; and Street Smart Pedestrian Safety Improvements - $ 500,000.
87
COMMUNITY DEVELOPMENT AGENCY FUND
The basic purpose of California redevelopment law is to give cities a tool to help remove blighting
conditions from a community. Blighted areas are defined in the law as areas in which there are
conditions which constitute physical and economic liabilities requiring redevelopment in the interest of
the health, safety and welfare of the people. These conditions are further defined as inadequate public
improvements, utilities, unsafe buildings or inadequate parking. Further, the law talks about expanding
the supply of affordable housing and employment opportunities for all citizens.
In order to accomplish these goals, a redevelopment agency may acquire land and buildings, dispose of
real property, and construct public facilities. The sale of real property may include conditions on the
sale of properties so that they are used in a manner consistent with the city's redevelopment plan. Public
facilities can include infrastructure ( streets, water and sewer facilities, etc.) and city buildings which
benefit the redevelopment project area. There is a specific ban on the construction of city halls with
redevelopment funds. A redevelopment agency may borrow money to implement these activities. Such
borrowing can be in the form of loans from the city or private sources or from the sale of tax increment
bonds.
The redevelopment agency must set aside 20% of its tax increment revenues for the purpose of assisting
low and moderate income housing. These set aside funds can be used to acquire, improve, finance,
rehabilitate and otherwise subsidize affordable housing ( including mobile homes). These housing
activities may take place in the city, both within and outside the redevelopment project area.
88
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund Number: 950- 6950
Department: Redevelopment
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6010 Salaries 1,110 1,230 1,800 1,800 1,800
6023 Benefits 52 74 81 81 71
6050 Services 999 442 5,000 500 1,000
6060 Training 125 0 2,000 0 1,000
6070 Dues 1,790 1,790 2,700 2,700 2,700
6600 Audit 9,000 9,200 9,200 9,200 9,200
6860 Contract Services * 15,043 66,113 199,500 219,500 262,000
TOTAL DEPARTMENT $ 28,119 $ 78,849 $ 220,281 $ 233,781 $ 277,771
Allocations to City Council $ 1,060 $ 1,060 $ 1,060 $ 1,060 $ 1,060
Allocations to City Manager $ 33,772 $ 33,772 $ 33,772 $ 33,772 $ 33,772
Allocations to Finance $ 1,385 $ 9,385 $ 9,385 $ 9,385 $ 9,385
Allocations to Audit $ 282 $ 282 $ 282 $ 282 $ 282
Total Department Costs $ 64,618 $ 123,348 $ 264,780 $ 278,280 $ 322,270
* Contract Services: 2004/ 05 2005/ 06 2006/ 07
ADA Curb Ramp project $ 40,000 $ 0 $ 0
Chamber contract - Economic Deve Specialist 27,500 27,000 27,500
Northeast Area Specific Plan 30,000 175,000 175,000
Facade Program 0 13,500 16,500
Sign Program 0 0 15,000
N. E. Area Market Study 0 0 18,000
Chamber Community Study 0 0 10,000
Implementation Plan 0 2,500 0
Total $ 97,500 $ 218,000 $ 262,000
89
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund & Department Number: 951- 6951
Department: Low- Cost Housing ( Redevelopment)
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6860 Contract Services* 11,850 5,269 17,500 12,500 15,000
6900 Mobile Home Rental
Control Contract
0 19 0 1,000 1,000
7021 Rehabilitation Program 50,000 0 25,000 10,000 20,000
7051 Inclusionary Housing Fee
( see Revenue acct below)
200 0 15,000 0 10,000
7056 Low Income Housing
Incentive Program
0 0 0 229,640
Dept Low Income Housing Projects 951- 6952, 951- 6953, 951- 6954
6952 6855 Walker Hospital Prop. 1,567,080 11,221 250,000 200,000 100,000
6953 7991 Covert Lane Property 1,339,302 1,318 200,000 200,000 150,000
6954 961 Gravenstein Hwy So 0 0 300,000 0 300,000
TOTAL DEPARTMENT $ 2,968,432 $ 17,827 $ 807,500 $ 423,500 $ 825,640
070- 2015 Inclusionary Housing Fee Revenue $ 0 ($ 15,000) ($ 12,074) ($ 15,000)
Total Department Costs $ 2,968,432 $ 17,827 $ 792,500 $ 411,426 $ 810,640
* Includes MCC Program, Consultant Services, and Planning Staff Time Reimbursement
The Low- Cost Housing Fund is established by State code and is funded by 20% of gross tax increment revenues and tax
increment bond revenues of the Community Development Agency of the City of Sebastopol. The fund must be expended on
housing for low and moderate income households or to maintain the supply of such housing. Agency director allocates
available funds to the three housing projects during the fiscal year.
< Low Income Housing Loans
6855 Walker Ave. $ 100,000
7991 Covert Lane $ 150,000
961 Gravenstein Hwy So $ 300,000
7056 Incentive Program: Johnson St ( 2) 86,120 x 2 = $ 172,240
Litchfield ( 2) 28,700 x 2 = 57,400
$ 229,640
90
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund Numbers: 950 & 951
Department: Redevelopment Agency Debt Service
Dept
&
Object
Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
Fund 950
C. O. P. of 1989 / 1994 / 2004 Police Building ( 80%)
6090- 6545 Interest 101,644 96,368 77,220 79,170 77,221
6091- 6545 Principal 137,360 229,361 248,480 238,720 248,480
6095- 6545 Trustee Fees 31 0 0 0 0
Tax Increment Bonds of 1997 - Refunding
6090- 6560 Interest 231,105 245,416 241,518 227,250 233,385
6091- 6560 Principal 180,000 180,101 184,841 184,840 194,320
6095- 6560 Trustee Fees 2,438 3,800 3,800 3,800 3,800
Fund 951
Tax Increment Bonds of 1997 - HSA Portion
6090- 6560 Interest ( 5.21%) 6,087 11,931 13,275 11,707 12,828
6091- 6560 Principal 9,378 9,899 10,160 10,160 10,681
TOTAL DEPARTMENT $ 668,043 $ 776,876 $ 779,294 $ 755,647 $ 780,715
1994 C. O. P. was refunded in 2004 and will be paid in full on October 1, 2013.
1997 Tax Increment Bonds are a refunding issue of the 1986 and 1991 Tax Increment Bonds and will be paid in
full in 2021.
91
TRUST AND AGENCY FUNDS
Trust and Agency funds are used to account for assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private organizations, other governmental units and/ or
funds. The following accounts are kept as trusts with the City:
Street Lighting Assessment District
Funds are received from the County via the property tax rolls for the exclusive use of paying the
operating costs of street lighting within the City of Sebastopol. The assessment is the subject of
an annual hearing to review projected costs and setting of the tax levy.
Gravenstein Highway North Assessment District
The Gravenstein Highway North Assessment District was formed on November 19, 1979
pursuant to the Improvement Bond Act of 1915, Division 10 of the Streets and Highways Code
of the State of California. Bonds were authorized to be issued by resolution No. 3363 on August
24, 1981 and were of two types. Series A bonds were issued in the amount of $ 641,456.40 to
finance unpaid assessments for street improvements on North Gravenstein Highway from Covert
Lane to Danmar Drive. Series B bonds were issued in the amount of $ 2,030,097.35 to finance
unpaid assessments for parking lot construction at the Redwood Marketplace shopping center.
Assessments are collected on the property tax rolls and may not be used for any purpose not
specified in the assessment district documentation. Bonds due on the Redwood Marketplace
portion of the assessment district were paid in full on January 1, 2000.
Woodstone Center Assessment District
The Woodstone Center Assessment District was formed on December 3, 1997 pursuant to the
Municipal Improvement Act of 1913, Division 12 of the Streets and Highways Code of the State
of California. The bonds were issued to finance construction and acquisition of certain public
improvements specially benefitting properties located within the boundaries of City Assessment
District 1992- 1 ( Woodstone Center). Assessments to pay debt service are collected on the
property tax rolls of parcels located within that district and may not be used for any purpose not
specified in the assessment district documentation.
92
City of Sebastopol
2006/ 2007 Budget Expenditures
Account No. 780- 6330
Department: Street Lighting Assessment District
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6050 Administration 2,687 2,500 2,500 800 800
6660 Street Lighting 90,231 75,429 89,775 89,775 91,625
6860 Engineer’s Report 5,354 3,865 5,000 5,000 6,000
TOTAL DEPARTMENT $ 98,272 $ 81,794 $ 97,275 $ 95,575 $ 98,425
Special Assessment Revenues ($ 86,984) ($ 86,987) ($ 86,727) ($ 86,727) ($ 87,065)
General Fund Contribution $ 11,288 ($ 5,193) $ 10,548 $ 8,848 $ 11,360
Special assessment district to pay for street lighting was created on June 29, 1981 and operated for the next two
fiscal years. The district was re- activated in 1996. The necessary Engineer’s report has been completed and
hearings held in order to assess charges for fiscal year 2006/ 2007.
93
City of Sebastopol
2006/ 2007 Budget Expenditures
Fund No. 778
Department: Woodstone Assessment District Debt Service
Object Description
2003/ 2004
Actual
Expenditures
2004/ 2005
Actual
Expenditures
2005/ 2006
Budgeted
Expenditures
2005/ 2006
Estimated
Expenditures
2006/ 2007
Department
Request
6090- 6063 Interest 24,952 19,576 18,900 21,300 16,890
6091- 6063 Principal 40,000 15,000 15,000 20,000 10,000
6095- 6063 Trustee Fees 5,080 2,939 3,300 3,000 3,000
TOTAL DEPARTMENT $ 70,032 $ 37,515 $ 37,200 $ 44,300 $ 29,890
Bonds will be paid in full in 2022.